Controlling Essay Sample

The term ‘control’ is a vital component in management. It is one of the four management functions in the same light as planning, organizing and leading. It is the last component of the management process because it allows people to determine and identify the areas for improvement. Controlling looks or checks for possible errors and tells people how new challenges can change or affect the organization. The effectivity and success of any organization is dependent on how efficient controlling is. During this phase, it is important to have clearly defined the performance standards in order to measure the performance of not only the organization as a whole but the individual employees.
The importance of having a performance standard lies on the rationale that it allows people to determine who performed good or even better than what is expected. Performance standards make sure that the organization is served by quality employees and partners in order to achieve the goals set by the company during the planning stage. It is implemented so that the plan in the beginning will be realized. Through the aid of controlling, problem areas are spotted and, therefore, prompts the company to do preventive measures. Controlling also makes the company more proactive. Since it can provide the company with information of the possible errors that make occur, the company can immediately leap in to action to address the problem before it grows and become uncontrollable.
Another element in controlling is comparing the actual performance to the standards. This is synonymous to reality vs. expectations. One of the possibilities that component can achieve is to help organization manage their expectations. There are instances wherein the organization is demanding too much from its people to the point that it is no longer realistic. A manager, for example, can compare the actual performance of his or her staffs to the laid down standards. From there the manager can see whether there is a need for the refinement of the standards.
The third step in controlling is taking corrective actions when the circumstance calls for it. Like what was mentioned earlier, there may be areas for improvement in an organization identified during the phase of controlling. Establishments can create their own methods on how to address their problems. In line with this component, the organization needs to ensure that their resources are well utilized. Resources are vital component of any businesses. Controlling makes it possible to efficiently use both physical and human resources. It can identify that no employee is hindering the processes within the organization.
Controlling implants within the people the value for discipline and hard work. It keeps the level of motivation high for the employees especially when the company has good benefits and rewards system. It also challenges organizations to come up with new and innovative methods and schemes to constantly motivate their employees to function to the best of their abilities. It makes sure that the workplace is safe for everyone. It lessens the feeling of hostility within the organization. Controlling also improves the coordination within departments and teaches the company that they are interrelated and responsible for one another.