Executive Summary
The organizational name is the Costless Clothing Company, which require several things to support the staff to increase productivity. As the Supervisor of this organization, I, Bashayr, am responsible to making sure that our organization offices and operation areas are efficient, effective, and considerable to operate by all interested members and the staff. Because our enterprise has been in operation for the last one decade, nothing has been carried out on renovating the broken or ineffective equipment and tools in use. With my own experiences and skills I proposed that the company needs a complete overhaul of its equipment in order to ensure future smooth operations. in this case, the organization needs new chairs, update all the tools, and install some of the new systems in the market to increase our performances and productivity. Funds assigned for various sections are required to enhance the entire organization systems. The information systems in place also need to be replaced such as the computers, peripherals, and physical security tools as well as upgrading the software are highly essential.
i). My initial consideration is the apparatus that are in use currently. According to my observation, the organization’s present tools are old and not in any sense safe to be utilize that can make our personnel productivity to be lowered. Following the presentation of orders and proposals from the personnel, I chose to upgrade the office furniture to ergonomic furniture. The furniture had to come first because of the nature of our office that needs the staff to be motivated and comfortable while carrying out their duties.
ii). The second consideration according to my list was the updating the computer and IT department especially the computer hardware that were in use and in poor condition. This is because these systems were very slow that the members concern always got bored as they waste a lot of time on simple procedures that could even be carried out manually. Failure to replace and upgrade these systems, the organization will soon be overtaken by technology and our competitors will take advantage of that. On the other hand, the processor that we use is extremely slow and cannot handle some of the major operations within the expected time and at the same time there is inadequate storage for our files. With this, therefore, it is appropriate to upgrade all the present hardware in order to remain productive, competitive, and efficient.
iii). To execute a network linking all our offices and departments is my third consideration. This is because from my own analysis and experience from different organizations, they link all their departments and offices with latest IT systems to save time and resources. The network is supposed usually allows the sharing of the printer as well as other information by just placing them in the system for everyone to see. Furthermore, the organization can also distribute the Internet for everyone to access hence reducing the costs incurred by the company on such cases. This leads us to a conclusion that we need a network across our offices, but with a warning that such systems may increase vulnerability of hacking and security breaches. Therefore, those concerned should ensure there are no loopholes for such cases.
iv). Finally, may I state that something concerning the hardware that are in use currently. According to my observation, there are not even appropriate for our organization to apply this software anymore. They are just occupying space and not effective for any expected production. I just need new the installations of current systems for convenience and comfort. This will motivate the staff to apply all their efforts and work towards attaining company targets in a timely manner.
1. Introduction
Costless clothing company has been in operation for the last one decade, but it is appropriate to develop some strategic plans and decisions to enhance performance and success of the company in the mission of remaining competitive within the industry around the world.
While I was the staff member within this organization, I was thinking of how to modify the system within this company to ensure it become successful. Because the IT systems that we utilize are very old and the application software is windows alongside Microsoft office 97 is ideally very poor and aged systems. In addition, the furniture used in all the offices are very old and risk for people to use them. On the other hand, the organization has never had any renovation even on the front view of the company. This requires immediate painting and repairs on all the sides that have showed signs of dilapidation.
Investigation
Currently, I am the supervisor in charge of all the renovation operations. For that reason, I have adequate power to affect the managing director and desire to renovate old, bad looking and dangerous furniture into the modern ergonomic furniture. I will ensure we replace and upgrade the old broken computers and software to the current effective and efficient ones and install IT systems such as the databases, network, Internet, and central control system to monitor every activity that the staff will be using with the machines. With respect to this goals and objectives, I travel to different places like dick smith and different other to examine the most appropriate computers, furniture, and software having a budget of 150000$.
Aims of this proposal
The aim of my proposal is to indicate that implements and technology, which our organization was using, are old, inappropriate, and dangerous. Furthermore, this proposal will demonstrate the study, which I have created to replace the tools and beginning to apply the modern technologies and new and approaches of operations especially in this current competitive world. The organization needs new furniture and systems of operations, which the enterprise will require to enhance performance, efficiency, and productivity. Hence, I gathered some data, which I think is essential and can enhance our organization to achieve its goals and objectives. The proposal is also open for other staff suggestion on what they think should be changed within the organization to improve both their organization as well as their career developments.
2. Resources you wish to apply for in this proposal
When I studied and evaluated the market, I found several computers and various organizations dealing with the required components, but I had to select the most appropriate in the market and the ones with fair prices. Proper analysis and comparisons of market qualities and products would ensure we get the most current and applicable materials for our company. Furthermore, since the organization had not had any major reforms, it was now time for the company to put in place new approaches of entering and expanding their operations in the market.
How will the resources benefit the department?
With respect to the general economic developments, I think the upgrading and purchasing of new equipment the resources will improve the operation of any department. However, we will require enhancing all our sectors to raise their performance, success, and effectiveness in work (the application of wireless network) and develop in boost in communication. Furthermore, if the workers are satisfied and work under some satisfying conditions with modern technology, they will always unleash all their potentials since the work is enjoyable. This will also improve the general outlook of the company and this will attract even more investors; hence, achieving greater heights.
How will the resources benefit the organization?
The plans and strategies for the organization are great after these major changes. The departments will operate more effectively and hence increase the company’s production. I am certain that this will also increase or attract more investors hence ensuring the company remains highly competitive across the global market. I am also certain that with the improved operations, the organization will operate smoothly and in short, revenue will increase tremendously. This will also allow us a prospective of retaining high profits for our growth and development in organization. With the development the new strategies in place, the company will mostly likely be the market leader in future.
Sources of information
There are different sources of information, but I preferred to classify them under two groups: primary and secondary sources.
In the primary sources I did
Observation
Experiment
Interviews
Human resources
Questionnaires
Files and records
Secondary sources
I visited the Internet to gather most of the secondary data as well as gathered some catalogs and brochures.
Body of proposal
I have realized that in our organization, there are alterations that need quick actions in order for the employees to operate effectively, securely, and safely. This comes because of my analysis on the employee satisfaction. Usually, with poor state of furniture, operating systems and slow machine makes them unhappy and out less effort to achieve the expected goals and objectives. Our company will grow enormously as the company continues to improve. The idea of improving our company as a whole will have made us gain even more than what we will have used. In the end, we will also be able to raise the pay of the employees and employ even more. You see that everybody will have benefitted from this particular resource proposal. I would also add other things like Microwaves and electric kettles to add comfort for the employees, and give them the morale to put more effort (Larsen, 2011).
Furthermore, in accordance to my analysis, I believe that the changes below are essential:
1. Upgrade the ergonomic equipment for the employee to assist them to enhance performance and due to my interests on their safety and healthy, just as employees have been complaining over poor working conditions within the organization. I therefore, plan to study the current economic approaches with appropriate ergonomic equipment to aid every employee.
2. Upgrade the Hardware –Currently, the hardware is over ten years old. The computer accessories are very slow, and a time does not permit or are not compatible with modern software applications with the intention of perfecting and improving them. In addition, there is also the issue of storage space and security in physical structures. I proposed appropriate IT applications, peripherals devices, and computer hardware to assist the staff work effectively. there is also the need for mobile computing for the staff.
3. Network the computers – On such situations where there is no network links throughout the organizations, it makes it difficult for managers to supervise the various company operations posing several challenges to the managers to move around the organization trying to figure which department is performing well. I need, therefore, to analyze the latest applications that the company can adopt to maximize its operations.
4. Upgrade the software – The software that the company is using is too old and cannot be used in this contemporary society. The productivity is greatly low and there is no availability to the Internet browser software. Hence, I would like present appropriate, manageable, and affordable software to be adopted for the automation system to be largely productive, powerful, secure, and safe for application
Conclusions
More has been said about application of technology in industry and businesses and most organizations have embraced IT implementation for maximum production. Therefore, in conclusion, I may like to demonstrate on the gains of carrying out this activity as I have indicated that such will influence the organization as well as its general image. In addition, i believe such company changes will raise additional profit and revenue for the organization.
Another thing that needs consideration is the comfort of the staff of the company. They will need a comfortable environment and after taking care of the machines and computer effectiveness, we need to see to it that the furniture is changed to add to the comfort of the staff. Once the employees of the company are working in a comfortable, friendly environment using easy to use machines, the work will be easier as efficiency will be promoted. When employees of any company are happy with their work, they will naturally please their clients earning their trust automatically. If we do this, we will definitely increase our profit and revenue (Casson, 2003).
Recommendations
On the other hand, I would like, therefore, to recommend firmly that these changes and renovations are appropriate and should be carried out on a regular basis to enable the company maintain continued success. Moreover, I also certain that if we do not do anything on the current state, our customers will soon run away to seek for better services elsewhere with good general reputation and noticeable growth. Therefore, we should carry out the upgrading especially of the furniture, hardware, and software as fast as possible.
Bibliography
Apple – MacBook Air – It thinks and acts like a full-size Mac 2011, Apple – MacBook Air – It thinks and acts like a full-size Mac, Australia, viewed 20 August 2011, < http://www.apple.com/au/macbookair/features.html>
Harvey Norman, 2011, www.harveynorman.com.au/, Generic Publications
Dicksmith, 2011, www.dse.com.au/ Dick Smith Electronics Limited
Dell, 2011,www.dell.com.au/
Office works, 2011,www.officeworks.com.au/, Office works Superstores Pty Ltd
JB Hi-Fi, 2002 – 2011, http://www.jbhifi.com.au/, Casson, M., 2003, the
entrepreneur: an economic theory. New York, NY: Edward Elgar Publishing.
Larsen, M., 2011, How to Write a Book Proposal. New York, NY; Writer's Digest
Books.
Stewart, R. and Steward, A., 1992, Proposal preparation, New York, NY: Wiley-
IEEE.
Tremore, J. and Smith, N., 2009, Grant Writing: A Complete Resource for Proposal
Writers. New York, NY: Adams Media.
