There is no doubt that communication is one of the greatest assets that a work environment can enjoy. It helps in effective and smooth flow of information up and down the ladder, hence ensuring a smooth running of business. There are different forms of communication. The essay below looks at reporting as a major form of communicating within a firm.
Part 1:
For the past one month, specialists at the Design Den web developers has been working on a site that aims at transforming Fresh Foods Inc from a brick and mortar industry to an e-commerce compliant industry. This is no mean task, though with the dedicated efforts of our specialists, it is hoped that the project will be ready for launch in the next two months, as the entire exercise for the web development was supposed to take three months to complete. I am working on the website with a well motivated, inspired and skilled team and I believe that the work done will be of the best quality. Below is a brief report of the objectives of the project, the accomplished task and the challenges faced this far.
The main aim as to why this site is under development is so as to ensure that the company is more effective in serving its customers. As matters are at the moment, it has 50 brick and mortar outlets in the state. Since there is the need to expand the customer base and have greater prospects for growth, it is necessary to design a website that will help it achieve this goal. My team and I have these considerations in mind, and as we develop this website, our main aim is to help the company overcome the geographical limitations that hamper it from reaching the clients in a wider perspective (Khurana, 2012). Our experts are therefore designing a network that will help to link the customers to the company in a manner that reduces costs yet makes the services more convenient and efficient. The site is also intended to reach more customers, hence increasing the clientele base for the company. This will also go a long way in sensitizing the customers about the existence of Fresh Foods Inc. As such; we hope that our invention will go a long way in ensuring that the company reaps maximum benefits from the site.
We have made commendable progress so far. As at the moment, the web has been developed to such a point that customers can easily find the company o the web and see the products on offer. Further progress has been made in that at the moment, the site also has the ability to allow for online purchasing of these items. However, the facility that allows for the payment of the bills is yet to be finalized and for this reason, the site is not yet ready for launch. However, it is expected that by the end of the three months, as agreed, the site will be up and running. On completion, there will be a testing exercise within our facility and a further testing at the companies’ facilities. If the website proves to be working as expected, then it will be ready for launch and full usage.
However, there are some preparations that the Fresh Food Inc also needs to do as they await the development of the site. Since, the e-commerce is quite volatile, it can at times lead to confusion for workers if they are not well trained in terms of usage and operation. This ca use to misuse of the site or instances where it can malfunction. To deal with this issue, it would be good if the company carries out an in-training so that when we finish with the web development, everyone will be set for its launch. Also, the company needs to have all the necessary infrastructure in place so that the installation and transition from brick-and-mortar to e-commerce can be quick and smooth. We look forward to a successful completion of the project.
Team Leader, Design Den.
Part 2
There are different forms of reports. One of them is the formal report. This is the kind of report which is meant to communicate to a different authority on a given issue. As such, this kind of report is usually written on a very formal note addressing the exact issue at hand.
There are also the informal reports. These are the kinds of reports which are not aimed at communicating any specific information. They are just meant for future references. The report indicated above is a formal report since it communicates from one level to another.
The search engine that I use is Google. This is because I can access much information from the site and there is the possibility of getting all the information that I may need. It is good enough for any work of research.
Mailed survey, telephone survey, Personal survey and emailing polling are all ways of data collection. The main advantage of these methods is that they give primary information from the respondents. They also help the informer to give the information directly related to them.
Disadvantages: there is the possibility of the wrong information being given as the respondents try to conceal some issues. There is no exact way of telling whether the information given by the respondents is right or wrong.
Part 3:
An appendix is an additional material that accompanies a piece of writing. It is aimed at expounding on a specific issue or on providing more information. An index, on the other hand, is the information given at the end of any work of writing which helps in quick identification of a given piece of information within the work. Both of these pieces of information help the reader in providing quick reference as well as enhancing an understanding of the issue at hand.
