A human resource plan is a plan that is created with the aim of having a clear guideline of how an organization’s human resource will be used to ensure that there is efficiency in the completion of a certain project. A proper human resource plan should have a number of factors. These factors include:
- The assignment of roles and responsibilities
Every human resource plan should have a summary of the job descriptions or names of people who will be involved in the completion of an organization’s project. A clear description of the duties of all the people who will be involved in the project is outlined in this part of the human resource plan. Examples of some of the people whose duties and responsibilities are outlined in the human resource plan include the roles of a projects manager and the roles of other personnel of the project management team.
A clear outline of the roles of a project manager is an important component of a human resource plan. This is because a project manager is the person who is responsible for coordinating all the activities that are involved in the complication of a project. A project manager has the responsibility of ensuring that all other subordinate staff complete all the duties and tasks assigned to then in the human resource plan. A responsibility assignment matrix is often used to provide a diagrammatic summary of the roles of all the people who are involved in the completion of a project.
- Staff Management Plans
The entire group of people who are involved in the completion of a certain project is referred to as a project team. A staffing management plan provides a description of the criteria that will be used to select the members of staff who will form the project team that will be used to complete the project. The staffing management plan also provides a description of how different people who have been selected to complete a certain project will be grouped to together and the criteria that will be used to allocate tasks to them. In addition, the staff management pan also outlines how different groups in a project team are supposed to partner with each other in order to achieve the goals that have been set for them. Staffing management plans also outline the procedures that will be used to dismiss after their various role in the project.
In order to ensure that an organization’s staff works together efficiently, there are a number of details that are included in a staff management plan. For example, a staff management plan should outline the specific working hours and shifts allocated to a certain worker working on a project. The process of training the members of staff working on a particular project is also outlined in a staff management plan. Other details that are outlined in a project management plan include the criteria that will be used to evaluate the performance of different workers as well as forms of recognition or rewards that will be given to staff who perform well in during the process of completing a project.
- Organization Charts
Organization charts also act as an integral part of human resource plans that are designed for the completion of various organizational projects. Their purpose is to give a graphical representation of the tasks that will be carried out in a certain project as well as the responsibilities of different team members that will carry out the project.
Organizational charts also provide a guideline of the chain of command or reporting relationships that will be followed by the different classes of personnel working on a project. Organizational charts show the reporting relationships that will be followed by different departments that are involved in the completion of a project. The charts are created on the basis of the needs of the project being undertaken and may either be formal or informal. Organizational breakdown structures (OBS) are diagrammatic representations that show the different diagrammatic units that are involved for different work packages.
- Supporting Detail
It is also important for human resource plans to have some supporting details. For example, information such as the position description of different members of staff working on a project will be outlined in this section. Position descriptions outline the level of authority and the size of the physical environment that a given worker is entitled to conduct his/her operations. There should also be a description of the different job titles that will be involved in a project. The information described above helps to give a more in-depth description of the qualifications and characteristics of the different workers working in an organization.
At the bottom of a human resource plan for a project, there is a space left for the project’s sponsors to sign. The signature provided by a project’s sponsors acts as proof that they have assented to the human resource plan that has been presented to them.
Reviews
Bandt, A., & Haines, S. G. (2004). Successful Strategic Human Resource Planning. New York: Systems Thinking Press,.
Project Management Institute. (2000). Project Management Body of Knowledge. Pennsylvania: Project Management Institute.
