Request for Proposal
[Writer]
[Supervisor]
Introduction 3
Statement of Purpose 3
Summary of RFP Requirements 4
Proposed Plan 4
Conference Rooms 4
Conference Space 4
Dining and Cuisine 5
Business Facilities 5
Scheduling Event 5
Qualifications and Resources 8
Work Plan 8
Budget 9
Authorization 10
Bibliography 11
Introduction
This proposal is in response to the RFP for Bradley Division Development Council (BDDC) annual conference. BDDC is a 2 days conference expected to be held on 6-8 July. We would like to introduce our conference facilities at Park Hyatt Hotel Toronto for hosting the respective conference. Park HyattHotel Toronto is famous for its comfortable environment and sophisticated setting. It is among the finest classic hotels of the world. Park Hyatt Hotel Toronto has hosted a wide range of events, meetings and conferences and has got wonderful feedback. Our hotel would fulfill all the needs of the BDDC conference by providing comfortable meeting rooms to accommodate 80-120 attendees easily and also by providing other business needs such as copying, faxing, printing and wireless internet facility.
Statement of Purpose
Park Hyatt Toronto Hotel has comprehensive meeting packages which provide classic accommodation, great service and amazing meal course.It will be a matter of honor for us to host the upcoming BDCC annual conference. We will be providing a comprehensive conference package from Sunday-Tuesday including cocktail reception on Sunday evening and world class lunch cuisine for lunch on Monday and Tuesday. To make this conference a comfortable experience for the attendees, our hotel will be providing accommodations and transportation facilities throughout the conference period. During the continuation of the conference activities, our staff will be careful handling the management and providing unforgettable services to the attendees. Park Hyatt Toronto has gained global popularity and this is the reason that businessmen keep visiting it again and again. The classic environment and sophisticated services of our hotel are matchless and that is why it will be the perfect choice for the upcoming BDDC conference.
Summary of RFP Requirements
We will provide a careful plan to meet all the requirements of the conference participants. A conference package having tremendous facilities that can target all the needs of the attendees will be offered. The needs that will be focused are availability of meeting rooms which can accommodate 120 attendees comfortably. Breakfast and lunch services during the course of conference. Conference center should be fully equipped with advanced microphones and Audio/Video systems. Wireless internet needsto be available 24 hrs openly to all attendees. Information about the nearby hotels is required to be available for attendees. Moreover, business facilities such as printing, faxing, copying and office supply to all the people are required during the conference.Parking as well as recreational plans is required to make this conference a memorable experience for attendees.
Proposed Plan
The Park Hyatt Toronto hotelis an exceptional place for hosting events, meetings and conferences. Here at our hotel we will be providing the impeccable services to make a memorable first impression on all the attendees. Our first priority for planning any event is to fulfill all the requirements of the event at its highest level.
Conference Rooms
The Park Hyatt Toronto hotel has sophisticated and modernized rooms which are fully equipped with advanced technology. Queen's Park Ballroom is one of the spacious, elegant and cozy rooms for events which havefacilities such as microphone, A/V through PSAV, telephones, sound system, lightening effects and AC/heat system to increase the interest of attendees.
Conference Space
Queen's Park Ballroom is expanded on 2,488 square feet space and can accommodate 80-120 people easily. Conference venue will put everlasting impression on the attendees.
Dining and Cuisine
The Park Hyatt Toronto hotel provides corporate catering and unforgettable meal courses to the conference and meeting attendees. Deluxe dining services of the hotel will surely leave an unforgettable impression on your attendees. Our hotel will provide award winning cuisine by our executive chef Monfaredi. We will be providing a variety of breakfast and lunches & buffets having a blend of seafood, meat, pastas, traditional recipes and regional dishes during the 2 day conference.
Business Facilities
The Park Hyatt Toronto hotel has 24 hours IT facility where fully trained IT professionals will be taking care of your business needs. To make the conference experience more memorable, we will be organizing an off-site dining on Monday for all the attendees of the conference. Hour as well as the overnight parking facility will also be provided at the hotel. The Park Hyatt Toronto hotel has several recreational places in walking distance which can be attractive for the tourists who travelled from far for the conference.
Scheduling Event
The scheduling of the conference will fully fulfill the requirements of the conference. Here is our proposed schedule for the conference event.
Figure 1.Scheduling of services that will be provided during conference
Figure 2. Proposed plan for upcoming conference
Qualifications and Resources
The Park Hyatt Toronto hotel is well known for its unparalleled service, amenities, comfortable accommodations and distinguished patronage. Our hotel has experience of organizing and hosting many prestigious events and meetings. Many of the important Toronto events and festive have been organized by the Park Hyatt Toronto hotel.We are well equipped with the latest technology to meet all your business needs. Our resources which make distinguish us from other hotel service include 24 hrs business center, multilingual staff, currency exchange services, valet parking and Hyatt Meeting Connection®. Moreover, transportation services and recreational activities are provided to increase the experience of attendees. Having these services and resources, we have gained popularity throughout Toronto and have become one of the classic places for your special occasion. Just leave your events in the hands of professionals of the Park Hyatt Toronto hotel and enjoy every moment of your stay.
Work Plan
As soon as this proposal gets approval, our management will start working on the organizing and management of the upcoming conference. Following is the basic layout that we will use after the approval of this project.
Budget
A comprehensive meeting package will be provided for the upcoming conference, including award winning cuisine, elegant accommodation, matchless amenities and impeccable services.
Authorization
The Park Hyatt Toronto hotel is a place that can make everlasting impression of events in your mind. Facilities, qualification of staff and resources available at the Park Hyatt Toronto hotel has made it prominent among other hotels in Toronto. In the past, it had the privilege of hosting and organizing many great events inToronto successfully. We consider ourselves the best option to organize your conference. We are requesting to the committee of the organization to provide us a chance and make your event an unforgettable one. Our irreplaceable service and qualified staff will make your conference a success. It is our utmost request of the conference committee to approve our proposal of organizing BDDC annual conference.
4 Avenue Road, Toronto, Ontario, Canada, M5R 2E8
Tel: +1 416 925 1234Fax: +1 416 924
Signature________________ Signature__________________
Bibliography
Hotel Features.2014. Hotel Features. [ONLINE] Available at: http://www.parktoronto.hyatt.com/en/hotel/our-hotel/hotel-features.html. [Accessed 23 March 2014].
Toronto Lodging- Park Hyatt Toronto- Ontario Lodging.2014. Toronto Lodging- Park Hyatt Toronto- Ontario Lodging. [ONLINE] Available at: http://www.parktoronto.hyatt.com/en/hotel/our-hotel/accessibilty.html. [Accessed 23 March 2014].
Park Hyatt Toronto (Canada) - Hotel Reviews - TripAdvisor. 2014. Park Hyatt Toronto (Canada) - Hotel Reviews - TripAdvisor. [ONLINE] Available at: http://www.tripadvisor.com/Hotel_Review-g155019-d183076-Reviews-Park_Hyatt_Toronto-Toronto_Ontario.html. [Accessed 23 March 2014].
Toronto Luxury Hotels, Ontario Accommodations & Downtown Places To Stay - Park Hyatt . 2014. Toronto Luxury Hotels, Ontario Accommodations & Downtown Places To Stay - Park Hyatt . [ONLINE] Available at: http://www.parktoronto.hyatt.com/en/hotel/our-hotel/business-services.html. [Accessed 23 March 2014].
