Introduction
The paper is intended to analyze the business task that one would like to be computerized. The purpose of the paper is to understand the application of Information System Development Life Cycle to the project of business task analysis for computerization project. In doing so, the paper will also discuss the operation feasibility, technical feasibility and legal and political feasibility of the business task going to be analyzed along with its tangible and intangible benefits.
Proposed Computerized Project
One of the tasks of the business that one would like to be computerized is the process of ordering and procurement. The organization has been practiced the manual system and process for procurement and order, however, one would like to change the order process from manual to automatic ordering and procurement with the help of software of supply chain management. The software is very popular to make the ordering and procurement process automatic from vendors and therefore, the process become more efficient, fast, effective and accurate.
Schematic
(AO’Brien et al., 2006)
After planning, one can analyze the system by identifying the system functional specification and system requirements. It is actually a phase of designing of the product or system that is needed to be adopted to make the business task computerized i.e. when one analyzes the requirements of the functions of the system, the design of the system can be easily formulated.
Once the system is designed, the next stage is to implement the system i.e. to execute the designed computerized system in the organization for ordering and procurement process. This can be done by training and development of the procurement staff as well as communicating and informing vendors about the system.
Once the system is implemented in the business task to make it computerized, the last stage is to maintain the system. It is the stage, where, the company must ensure that the implemented system is beneficial enough, and the issues are being addressed with its implementation along with solving the issues in the implemented system.
Operational feasibility, technical feasibility, and legal & political feasibility
Operational feasibility
Implementing the information system and computerizing the ordering process will improve the routine work of the company i.e. operations. The computerized system will reduce the need for human efforts that will directly improve the efficiency of the staff as well as the process.
The manual ordering process takes more time and therefore, the automation of the system will solve the identified problem i.e. to improve speed and efficiency of the process (Abramova, 2014).
Technical Feasibility
The technical concerns are also important to analyze and consider a while, implementing information system in the business task. The technical issues can be raised within the system before or after implementation of information system in the ordering tasks of business that must be addressed accurately. The technical issues can impact on both the organization as well the individuals within the company. For example, the staff can face the issues of compatibility with the new technology and system in the procurement process or the difficulties in the use of hardware and software of the system (Abramova, 2014).
Legal/Political Feasibility
The legal and political concerns can impact on the project development and success, for instance, the laws and regulations might be alternative of the system requirement. One can face the legal issues of information security that is one of the major concerns in using information systems in business tasks.
The key stakeholders can be employees, vendors, owners and management, and shareholders. By computerizing the system of ordering, there will be no negative impact on these stakeholders in terms of power distribution as the system will provide the complete control to the company’s management as well the vendors will be enabled to upload the orders by them automatically (Abramova, 2014). The efforts of employees will reduce that will be used for other purposes and increase the employees’ satisfaction.
Tangible and intangible benefits
Before listing down the tangible and intangible benefits of the business task to be computerized, it is important to understand the terms. Tangible benefits are those business benefits that can be calculated in financial terms and while; intangible benefits cannot be calculated financially. The tangible benefits and intangible benefits of computerizing the task of ordering are as follows:
It is obvious that the automatic system will save time and efforts as computerized ordering is fast and take fewer efforts from employees and workers to input data and information. The cost will automatically be reduced when the efforts will reduce, and the paper and documentation will not be used for order information. The customer response will improve as the use of information system in the ordering process will improve the quality of the product and reduce the lead time and cost (Gregg, 2006). Fraud and risks are the major concerns in the manual system that results in poor performance; information system reduces these frauds, in accuracies and risks. This is how the computerization of the business task of ordering and procurement will provide both tangible and intangible benefits to the company.
References
Abramova, A. (2014). Improvement of information stream in a procurement system: Case: Monolit Ltd.
AO'Brien, J., Marakas, G. M., Hills, T. M. G., & Lalit, M. R. (2006). Management information systems.
FSN & Oracle. (2011). Managing the Risk of Fraud and Error”. Retrieved July 4, 2016, from http://www.oracle.com/us/solutions/corporate-governance/managing-risk-fraud-error-351078.pdf
Gregg, D. (2006). Reducing Procurement Costs While Improving Quality. Retrieved July 4, 2016, from http://www.ormed.com/datasheets/Ormed-S-C_E-P_White-Paper.pdf
