Manager, Ad and Revenue Department
CEO
In reference to the recent discussion with our CEO Ms. Watson, the company is currently experiencing significant financial difficulties. I recognize everyone’s effort and contribution in ensuring a good volume of ads that helped sustain our company’s financial needs. However, this year is not a very fortunate time for all of us in the company as insufficiencies in the revenue performance is forcing difficult decisions that we all have to accept in good terms.
Instead of letting some of you go, the management decided to impose cost-cutting measures starting with an across the board 10% salary cutback effective today and the changes will reflect on the nearest payroll period. It has been a difficult choice, but we believe that it is for the best for each of us instead of seeing anyone in our team walk out of the company for good. However, our outlook should remain positive and take this development as a challenge to give our best efforts on the days to come.
ANNOUNCEMENT
It is with great regret to announce that our President/CEO Jim Burpee has been arrested yesterday. The whole story about this development will be featured on NBC’s Dateline show with Chris Hansen, “To Catch a Predator” between 8-10 PM on Tuesday night. In the meantime, our Vice President for Development Ms. Sarah Snow will be the Acting CEO effective today until further notice. All concerns, activities, and other executive matters will be directed to our Acting CEO and we advice everyone to keep in touch with their respective department heads for further announcements regarding changes entailed by the unfortunate event.
Willy Wonka
VP for Public Affairs
The form used in the announcement is a generic format that is also being used for similar purpose in other business environment. It is fitting to use the above form because it is simple and straightforward. In addition the composition of the content was made short, but precise with all the pertinent information included. This is because shorter announcement tend to attract more attention and keeping simple and detailed would enable the readers to capture the context of the announcement easily (Suttle).
Letter to Intern Applicant
Ottery St. Catchpole, Devon, England
Deputy Director of Human Resources
Gryffindor House of Design Inc.
Dear Mr. Weasely,
We have carefully reviewed your application and we are impressed by your enthusiasm to be a part of the company and we acknowledge that your internship is instrumental in achieving your academic and professional goals. I recognize that you do have the qualities that the company is looking for and we were excited to see you working with us. Unfortunately, the internship position in the company is limited and all the internship slots were filled.
In this regard, I regret to inform you that we would be cancelling your application. However, we will keep your information on file for reference regarding potential future employment. I wish you the best of luck in your studies and we hope to have the opportunity to work with you in the future.
Minerva McGonnagall
Deputy Director for Human Resources
Gryffindor House of Design Inc.
Reflecting on the above letter to an intern, sending a bad news to people is rather a difficult task in business writing as there are ethical practices in business communication that needs to be considered (IBE). The chosen form of writing for the letter is both formal and generic format in order to imply professionalism in written communication while keeping it simple. In terms of the context of the letter, I mentioned that professionalism had to be implied and stating reasons such as the boss using his position in order for his daughter to assume the internship position creates a negative impression about the company. Therefore, a more reasonable approach was used in the letter that will deliver the unfortunate news while keeping it professional and minus the psychological blow on the part of the intern being dropped.
Works Cited
IBE,. "Communicating Ethical Values". Ibe.org.uk. N.p., 2012. Web. 9 July 2016.
Suttle, Rick. "Importance Of Writing Skills In Business". Smallbusiness.chron.com. Web. 9 July 2016.
