Greetings to all regular employees. I hope you had a joyous holiday celebration with your family. As we return to work, please be advised that effective this year, 2016, there would be significant changes in the manner by which employees are allowed to take their vacation leaves. The current policy requires the employee who intends to take an absence of leave to apply at least one (1) week before the intended period, subject for approval of the immediate officer and the Human Resources Manager. However, since there are employees who have signified taking leaves of absences in similar time frames, the following changes in the vacation leave policy are recommended:
Fill in appropriate leave of absence form at the minimum within two (2) weeks prior to the intended leave;
Submit the completed leave form to the immediate supervisor or manager;
If no employee applies for a leave within the same period, the supervisor or manager approves the leave application and forwards the request to the Human Resources Manager for final approval;
If the supervisor or manager finds out that employee applies for a leave on the same time frame that another employee previously applied for; then, the leave application would be return for reconsideration of other dates.
Only duly approved vacation leave applications forms with the signature of both the supervisor or manager and the Human Resources Manager would be paid according to labor laws.
Please be guided that these changes would be enforced beginning January 2016. If there are queries or concerns that need to be clarified, please forward your questions directly to me through replying to this email.
Thank you.
