Project risks: recreation and wellness intranet project
Introduction
There are different risks involved in projects. This paper will present a risk register for Tony’s Recreation and Wellness Intranet project given the scenario where some key project contributors have quit and some members are not cooperative. Response strategy for negative risks will be included in the register. Each strategy will be analyzed on possible ways of implementation with relevant aspects such as time and cost included.
Risk register
Risk
consequence
Level of risk
Response strategy
Loss of key staff
major
high
Loss of key staff affects project in a major way. The project may even halt. To deal with this risk, employee retention techniques can be used such as increasing allowances and allowing key staff to be part of decision making process. To minimize costs, the number of key staff can be reduced to, about two. A 20% allowance hike can be given to the key staff. The overall cost implication will depend on the total number of staff.
Poor communication among staff
Major
high
Staffs who do not communicate their progress raise integration anomalies. To counteract this, a clear reporting schedule for each team member should be developed. The schedule can stipulate that progress should be reported at the end of every day.
Loss of IT data
Major
extreme
Loss of IT data can be a result of poor communication within the team members or loss of key staff. The response is to get a data system where all employees store their work so that even when team members leave, the data is still available (Wpoet, 2012).
Unresponsive users
major
moderate
It is important to monitor progress. If users are not responsive, monitoring the efficiency of the product may be difficult. To alleviate this program, the active surveys can be scheduled i.e. some staff members could be used to go and conduct surveys from specific users. Alternatively, the paid surveys could be used i.e. every user who fills the survey form is rewarded. The cost implications involve allowances for staff who will conduct active surveys and money set aside to reward responsive users. The time is dependent on the duration of project and the number of times responses are required.
Positive: hiring new key staff
major
low
This is a positive risk in the sense that new staff will be given new rules to abide by from the first day. This will increase cooperation among the staff. The cost of the process includes recruitment costs and remuneration costs. Hiring can be done within a week.
Positive: revising the current system for the staff.
moderate
moderate
Revising the current system for staff to include new measures will require time and extra costs. The advantage is that revising the system will give all staff an new system to follow (PMI Inc, 2012). The new system can stipulate on issues of communication, and deadlines to ensure that each team member delivers their part of work on time and in the desired quality.
References
PMI, Inc. (2012). Positive risk responses. Retrieved on 12-Nov-2012 from http://instructing.com/2010/04/positive-risk-responses/
Wpoet, Inc. (2012). 5 deadly risks in project management. Retrieved on 12-Nov-2012 from http://blog.bootstraptoday.com/2011/09/26/5-deadly-risks-in-project-management/
