There is no doubt that Microsoft SharePoint is here to stay as a custom for sharing customized information. Microsoft SharePoint is big and has a 70% adoption rate among enterprises. Users are largely embracing SharePoint for connecting disconnected islands of data, targeting and personalizing information and integrating technology for individual and group users. Microsoft SharePoint is an effective strategy to manage information growth instead of being overwhelmed by it. In this case, by use of Microsoft SharePoint, Wild Frontier will be able to manage its information growth as a result of its expansions without any difficulties.
One of the advantages of Microsoft SharePoint is its ability to manage information growth. The software consolidates repositories and de-duplicates information especially in “orphaned sites”. Moving information from remote offices to the appropriate lower storage tier will also save the company money. The key to using SharePoint is to ensure the end user maintains access to information (Hillier 2005).
SharePoint helps to reduce server sprawl and associated costs and eliminate performance bottlenecks. This is through limiting SharePoint farms and controlling the information silos. IT immediately recognizes the availability, scalability and performance enhancements of SharePoint applications by moving data from production environments and reduce cost and data backup windows by storing information before conducting backups.
Microsoft SharePoint is also used to enforce consistent policies across the infrastructure. It creates a strong deposition and retention policy to protect against the risk of unintentional deletion or data loss.
Using Microsoft SharePoint will also mitigate risks associated with unmanaged content. This will ensure that the organization maintains a steady state of litigation readiness.
SharePoint also delivers an automated compliance with no impact on users. The objective of using SharePoint is to ensure that transparent user experience by making it possible for self-service access to all the data that users need through SharePoint interface. This has been known to reduce administrative expenses for the organization.
SharePoint also allows for centralized information management. This includes policies for long-term archiving and retention by allowing SharePoint and non-SharePoint users to access and share electronic and physical content
Increase efficiency of accessing and managing paper-based information. Scanning documents into electronic images reduces paper management costs drastically, facilitates electronic storage and eliminates shipping costs. SharePoint reduces shipping paper costs, improved productivity by reducing manual process handling and increasing processing speed
List validation is one of Share point features that allow it to validate content before it goes into storage. This ensures that no work is duplicated. Lists act like databases thus forcing content to be unique (Perran, 2010).
For one to install a printer through SharePoint they will require Visio to create a floor plan, Visio viewer installed on all user machines, small vb script for each printer and a document library to store the Visio diagrams and scripts. Therefore, printing services for SharePoint will be able to enhance productivity by eliminating the notion of manual printing one document at a time. SharePoint uses network and workstation print resources. Therefore, you can print only one document at a time. Unbounded printing services for SharePoint lets users print out properties of a file from within a document library. This feature lets users track the changes to key business documents. This product also enables users print single or multiple InfoPath forms without going through the hassles of opening the forms one at a time. It, therefore, becomes evident that this form of printing service is imperative in enabling the user to print more easily and offer quicker access. The SharePoint user can take full control of printed output, as well. This is a great feature that SharePoint user can easily capitalize on so as to making the best use of their printed documents. Hard copies of files can be sent to local or networked printers with one-click ease.
It is obvious that, when a small business starts to expand, it is bound by circumstances to need more space for data storage. Information in the forms of documents, e-mails, database, presentation, graphics spreadsheets and audio files are the lifeblood of most companies. To reduce on occupying unnecessary space, businesses should archive e-mail messages dating back five years (Malik et al. 2010).
A company needs to choose the best type of data storage is for them. To do so, they need to assess how much data they are dealing with. In general, the issue of online storage services is a great approach in the provision of remote storage. Online storage is also essential as back up. It is easy to retrieve and eliminates the need to send big files.
References
Hillier, S. P. (2005). Advanced SharePoint services solutions: [adapt SharePoint to your business with advanced customization and integration techniques. the expert's voice in SharePoint]. Berkeley, Calif: Apress.
Malik, S., Sistla, S., & Wright, S. (2010). Pro SharePoint 2010 business intelligence solutions. Berkeley, Calif.: Apress.
Perran, A. (2010). Beginning SharePoint 2010: Building business solutions with SharePoint. Indianapolis, Ind: Wiley.
