Management refers to the process of coordinating the resources and people within an enterprise to achieve its goals. Contingency planning for the power outage is one of the integral components of the management in many organizations. Fundamentally, the unplanned events of power outages can have devastating consequences on both small and big companies (Cummins Northwest). In most occasions, the incidences of power outages often occur during the summer months, as considerably high demand is subjected on the electrical grid. In particular, the development of efficient and appropriate contingency plan for the complete electrical outage for the college in the Middlewest is a significant step that would see the college prevents either short-term or long-term power failure. Basic premise of management in this case include:
The enterprise management-In the case of the liberal art college in Middlewest, this form of the Directorate refers to a systematic understanding and the management of the university operations in the context of its culture, belief, and objectives. Notably, the college does not want students to fall behind and therefore the development of a plan to complete electrical outage that affects light, computers and other equipment across the whole campus will constitute to the enterprise management.
Crisis and risks management: -while it is evident that electrical outages are normal phenomena in many organizations, considerably high risks are associated with it. Power failure in an organization, particularly in learning institutions has devastating effects that affect academics, teaching, students learning, access to library and the Information Technology systems. With all these risks put in place, an organization is subjected to a serious jeopardy of closing down. Management plays important roles in this situation. For instance:
i. It ensures continuity of the business operations and activities. In this sense, the application of the contingency plan and other appropriate measures will ensure that institutions operations continue as usual regarding learning, teaching, access to library and information technology systems.
ii. In the same way, management of the electrical outages acts as a proof to students and the stakeholders, insurers, and investors that the institution has robust ability to cope up with any risks and crises that can be thrown at it.
iii. Management in this situation improves the students or customer satisfaction due to an increased understanding of the restoration initiatives and the provision of the appropriate time for mitigation.
iv. Finally, development of adequate contingency measures reduces the complaints to electricity regulators because of the institution’s ability to prioritize the restoration of the emergency issues about learning, library access and information technology systems.
Resources
As part of the management, various resources are required and include financial, human, material and informational resources. The human resources refer to employees present within an organization. In reality, employees play important roles in the organization. In this cases’ situation, electricians can facilitate the adoption of a particular adoption of a particular contingency plan if they are knowledgeable and competent. Similarly, the financial and human resources are important for implementation of particular strategy. Availability of finances and material resources enhances the acquisition of particular machines and equipment, and are therefore vital. Having the right information is important and therefore, as the consultant, I will offer the most appropriate information to the organization to achieve its needs.
Critical functions and equipment required
Ideally, the functioning of different elements of contingency plan depends on the objectives, budget and the needs of an organization. As a consultant responsible for this role, development of the contingency plan that fits the needs of the institution would be appropriate. I would propose an on-site standby generator that would help prevent any potential power outage in the institution. The type of standby generator is an example of the policy insurance option to select if power is a critical issue within a business (Cummins Northwest 1). Often, the generator is delivered and established by an electrician before the occurrence of an emergency. For adequate performance, the generator will be set to power automatically whenever the college’s electrical systems fail. It requires a least three-month rental contract for a discounted standby rate. Usually, putting the generator into service changes to run the time incurred. However, it will require the determination of the generator requirements and take into the consideration of the amount of affordable and unaffordable risks.
Plan for alternative sites
Considering the type of the business organization the liberal college of arts in Middle west, plan for alternative sites would not fit with its needs. Taking an instance of moving the students to another option site as a result of the power outage would worsen the situation. The possibility regarding the establishment of the onsite standby generator will help solve this problem as it will be set to pick automatically up in an event of the power outage.
Implementation and accomplishment
Once implemented, the onsite standby onsite generator will be able completely to prevent future occurrence of the electricity outage and failure. During the blackout, the college is often subjected to a grave jeopardy of closing down. However, the development and implementation of this option by college of arts will facilitate accomplishments of various benefits such as ensuring continuity of the business operations and activities, acting as a proof to students and the stakeholders that the institution has robust ability to cope up with any risks and crises. Effective implementation will, therefore, be achieved through a managerial oversight by the college’s administration through the provision of financial, capital, and human.
Training
While it is notable that an on-site standby generator as equipment requires human power maintenance, the machine will be set to work as an automatic electricity back-up in case of any event. Once set, no training is needed on the part of the electricians and therefore will ensure the smooth running of the college’s activities.
Works Cited
Cummins Northwest, “Contingency Planning for Power Outages”
Generac, “Automatic Standby generators and Portable generators” Back up your home with a Generac generator and never have to worry
