Introduction
Office work requires proper attention for maximum productivity. However, this is not the case in many places where people often get disrupted with events such as March Madness. It is always not advisable for employees to get disrupted by such events since they end up being less productive thus costing the company or organization money and time. In most cases managers and CEO's play a vital role in shaping the business environments with the type of policies put in place.
Analysis
Some of the events or activities that can disrupt office work apart from March Madness include social networking. The changes in technology and growth in mobile phone penetration has seen the number of cell phone users' increase in the world significantly. Additionally, these devices have paved ways for technology companies to launch social networking sites such as Facebook, Twitter, and Instagram, among many others (Jones & George, 2001).
Other issues that can disrupt work in the offices include a noisy environment. Some people often get distrusted by the slightest noise which affects their concentration levels. Colleagues at the offices end up being too noisy thus disrupt the other people. Offices that are poorly organized in such a way that individuals cannot work silently rather they keep an environment that is noisy and full of commotions. In the long run, everyone ends up suffering including the company or organization since individuals mostly share offices. Some people go to extremes of playing music through their computers at the work environments thus messing up with everyone’s peaceful mind (Jones, & George, 2001).
Apart from that, frequent phone calls and unscheduled meetings also distract work. Disorganization in the management can end up affecting the entire office through unscheduled meetings that could be too frequent to help assist the people. For example, on a busy working day, the management calls for a meeting with the employees to discuss an agenda that was previously not communicated. The meeting would end up being unproductive since there will be no sufficient time for the employees to prepare thus a lot of time will be wasted. Such wastages end up costing companies and organizations their revenues in the long run since time helps build products that will help increase income (Odgers, 2005).
Frequent phone calls which necessarily have to be work calls also contribute to commotion in the offices and further lead to lower rates of concentration by the employees in the long run. In some offices, the management frequently communicates to its employees through their office lines. There keep on ringing thus causing a chaotic environment especially where the employees are not around. As a result, the office work will thus be distracted, since a high number of people do not like the irritating noise of the phone calls.
On another event that can disrupt office work is an individual's disorganization in the offices where people end up being disorganized thus wasting time organizing their work documents. Well, organized office desks can create a healthy working environment as people will avoid wasting a lot of time preparing for the next day's events in the office. In addition to this, offices tend to be disorganized when the management does not care about how people run their offices. Such cases occur in the public offices where a few individuals are held accountable for their actions in the long term (Jones & George, 2001).
Organizations can work to control these disruptive issues that affect the entire working environment in some way. Some issues can be solved by creating a good organizational structure where each person would be under another person so that there is accountability for every employee in the long run. An issue such as internet usage and social media, companies can look for ways to minimize internet usage in the working environments. However, since internet usage cannot be prevented, companies can embark on creating of security portal or management portal that oversees every employee's internet usage and site visits. This will help establish the guilt with every employee once they log into a site such as Twitter (Odgers, 2005).
Additionally, there is a need for a better way of communication in the offices apart from phone calls and frequent messengers. Companies can come up with a way to communicate to their employees that would not involve the use of their personal devices. Communication from one employee to another can be done through simple emails that are sent through the servers to individuals personal, corporate mails. These will ensure that there is minimal noise in the working places since phone calls will be replaced by low tone email alerts.
Companies can, however, create a culture where such events that can be termed as disruptive and reducing productivity become friendly. For example, to people who love games such as football and basketball, the company can create a way in which its employees are rewarded with tickets to watch important games in the National Football League (NFL) or National Basketball Association (NBA) or even in the Barclays Premier League. The company can reward the most productive persons concerning corporation and organization (Waber, 2014).
Conclusion
Lastly, the company can work to adopt an organizational way in which the employees leave their work desks knowing what they would be working on the next day. The company can also create a culture where they inform their staff of scheduled meetings for a coming week on a Friday so that employees go home over the weekend and prepare for the meetings throughout so as to avoid time wastage and unprepared minds.
References;
Jones, G. R., & George, J. M. (2002). Contemporary management. Boston, Mass: Irwin McGraw-Hill.
Waber, B. (2014). Maybe March Madness Boosts (Rather Than Kills) U.S. Productivity. Bloomberg Business. Retrieved from; http://www.bloomberg.com/bw/articles/2014-03-27/maybe-march-madness-boosts-not-kills-u-dot-s-dot-productivity
Odgers, P. (2005). Administrative office management: Complete course. Mason: Thomson.
