Job Description
A job description is essentially a statement that details the purpose, tasks as well as the responsibilities of a particular process. A job description is of great importance in the employee recruitment process. However, its mandate does not stop there. Even after employees have been successful hired by an organization, job description plays a crucial role. It, for example, greatly assists in the process of induction and training of the newly hired employees.
A job description has various purposes. The ultimate task as mentioned earlier is to detail or articulate the purpose, responsibilities and tasks of a particular job.
A job description assists and indeed enables potential candidates of a job and the job seeker in general to be well acquainted or to be familiar with the position that needs to be filled. They are able to fully understand what the position being advertised entails, and they can, therefore, decide if they will go ahead and apply. Since the job description is often in written format, every potential job seeker can read it before applying for the particular position being advertised.
In addition, a job description is also used as a point of reference in the process of shortlisting as well as interviewing applicants. The skills of the interviewee or the applicant are assessed against the component of a job description. The job description is also often used in job appraisal as well as a continuous assessment in the course of employment.
Every job description must have some vital components, and if these components are missing, then it is not considered to be a comprehensive job description. These components include:
- Employer details
- Wages/salary
- Key responsibilities
- Working hours
- Nature of authority
- Relationship of the job to other relevant jobs
- Main purpose of the job
- Qualifications
- Job scope
A job description facilitates the assemblage for job related data so that a particular job can be advertised. It also plays a great role determining the aspects that need to be delivered in a particular job that is the things that workers selected for a particular job are supposed to do.
Job specification
A job specification refers to a statement that describes the full requirements that a particular job holder must meet for him or her to perform a specific job or a particular task satisfactorily. These include things such as qualifications, skills, experiences and knowledge.
A job specification enables the recruiting organization to profile both the current as well as the ideal individuals to fill a particular job. A job specification also provides candidates and applicants with information on exactly what they need to demonstrate or show in order to prove that if selected, they can perform the role satisfactorily.
A job specification essentially details all the things that an individual needs to fulfill the requirements of a particular job position by providing a broad profile of the skills and knowledge that are considered essential and desirable.
The job specification also provides a base for candidate’s shortlisting. Candidates are usually interviewed before being selected and through the job specification, the interviewing panel gets a criterion through which it can assess the right applicants who possess everything required to perform the job or task.
The job specification also helps with both ten organization as well as design of the induction and training procedures and programs for the staff who have been newly selected. There are several element’s that must be present in every job specification. The key ones include:
- The qualifications and trading of the candidate
- Skills, knowledge, and aptitudes
- Qualities and experiences
- Experience
- Personal Qualities
Job Advertisement
SEHA is an independent public stock joint company that has been created in the United Arab Emirates to assume the role of the primary clinic and hospital operator in Abu Dhabi. The organization has been charged with the role of delivering world-class medicine and health care to all residents of Abu Dhabi SEHA is part of Abu Dhabi’s Government health care reform initiatives that is aimed at availing the best medical care facilities to all residents of Abu Dhabi. Currently, SEHA owns and runs about 16 healthcare facilities across Abu Dhabi as well as 55
Primary and Ambulatory Care Clinics. The organization is one of the largest employers in the UAE and has a workforce of over 150000 workers. The organization is continuously looking for new workers to work across its different healthcare institutors. In order to recruit only the best, the organization needs a competent HR department with competent members who can run all matters related to human resources in the organization including the process of selection and hiring.
SEHA is currently looking for a competent member room join the organization’s human resources department as Chief Recruiter
Education and Experience
- The candidate must have a bachelor’s degree in human resource related course from an accredited university. This must be a four years course with the key learning units included human resource metrics, change management, human resources statistical research, and workforce planning.
- Candidates who have a Master of Science Degree in Human Resource Management will have an increased chance of being recruited.
- The candidate must have at least three years’ experience working in recognized UAE Corporation in an HR role. In this time, he must have been involved in several HR services such as staff recruitment, compensation management, payroll and other HR services.
Duties and Responsibilities
The HR will have the following duties and responsibilities
- Development and Execution of organization recruiting plans
- Coordination and implementation of university and college recruitment initiatives
- Initiate networks with industry contact, trade groups, employees, and association memberships
- Take an active part in creating and developing job descriptions
- Lead the development of recruitment and interviewing plan for every vacant position in the organization
- Conduct follow-ups with managers to determine if the organization’s recruitment plans are effective.
- Locate and then document the ideal places to get candidates
- Attend membership development and professional meetings
- Maintenance of regular contact with potential candidates of the future
- Attend career days and fairs at local colleges to spearhead both recruitment and company marketing and branding
- Establish good relationships with colleges including planning for the provision of internship programs for students
- Be an active participant in eth interviewing prices
- Help in the writing of rejection letters
- Sit in the employee disciplinary board
Skills and knowledge
- Excellent communication skills
- Excellent organization skills
- Great commitment to the organization
- Good networking and social skills
- Key attention to detail
- Ability to multi task on various activities
- Ability to be firm and strong on personal views and opinions
- Ability to work in an organization characterized by constant change
- Punctuality, professionalism and positivity in all duties
- Ability to draft interview questions and forward them to interviewees in a professional manner
- Ability to assess the level of skills of employee from their interview results
If you think you meet the above specifications and requirements, please go to the SEHA website and upload your CV on the provided platform under the Vacancies page.
Interview with HR expert
According to him, the processes of recruitment at the company begins with inviting application from interested candidates. The candidates are then shortlisted after which they are invited to for interviews at the company. Khalfan tells me that filling position can take as long as six months. This is because the organization mainly deals in the health sector and sometimes finding a suitable candidate to fill a position, for instance, doctor of a physician is a tricky affair. In addition, the position has to be approved by the Abu Dhabi government before it can be filled.
In regards to the description, Khalfan states that the company reviewed jobs description in 2012. Currently, 80% of the job descriptions comprises of duties and roles that have been articlat3ed and explicitly defined. The other 20% are then given out while on the job.
According to Khalfan, the hardest decision that he has ever made is to let go of an employee However, he tells me that letting go of employees especially those who are UAE citizens not the thing that his organization encourages. When an employee is found to be effective or performing well in one department, he or she is transferred to another department where he or she is likely to be effective. In terms of the work environment. Khalfan rejoices that he would rather work in business that is run in both business likely manner as well as in a personal and friendly ways.
Interview Questions
1. What are your education qualifications?
2. Describe in less than 30 seconds
3. What are your strengths and weaknesses?
4. What do you understand by the word recruitment?
5. What is your experience in problem solving?
6. How long do you plan to work for this organization if selected?
7. What did you hope to achieve as a member of this organization?
8. How do you handle criticism in the course of you work duties
9. As a human resource staff member, what are some of the things that bother you and that you would like to change?
10. Are you a team player or do you generally like working alone? Explain why in less than 30 seconds
11. How do you work with people of different background and cultures and how do you deal with different kinds of people?
12. How was your relationship with your last job?
13. What made you leave your last job?
14. Why did you choose to work in the human resources field? Do you regret ever joining this field? If you were not a human resource worker, what kind of job would you be working in?
15. What are your salary expectations for this job?
16. Describe in less than thirty seconds the specific changes that you hope to bring to this organization to make both profitable and to achieve its objectives.
