I am the project manager of software firm and I are a team leader in the delivery and update of tax preparation software. The developers in the entire nation provide status on the operation of the sponsor. The report informs on the risk factors and ways to reduce the instances of risks. The software project is currently in progress with a team of twenty dedicated professionals in the information technology. The team is working in an update of tax software in accordance to the provided plan. The team has diversified their location in the whole country while they harness the strength of the internet in communication.
It is possible to finish the project within the required time with no influence on the work of the project. The project faces constraints of the budgets and the costs by the development team. It is crucial to make prior assessment ensure the possibility of completing the project within the required time.
The report makes a summary of progress in the software project. The report has a stop-light color system to assist in tracking the progress of the project phase. Green in the phase depicts that the project has control of the schedule. Yellow color indicates caution to delay in submission of the deliverables. Red color indicates the critical stage that requires a redefinition in the deliverable strategy. The report highlights budget, plans, project controls, and scheduled milestones. The report applies in small businesses in order to keep track of software project as it continues (Jalote, 2002). The executive report for the software project has the description of key stakeholders, audience, and frequency.
The document identifies the needs of communication to utilize the format of standard reporting. The report has constituency in its format to enable efficient and effective way to disseminate information. The report has an efficient way to identify the vital issue such as risk and the color coding status. The committee members are familiar with the standard formats to result in simplified use of time. A software project is a the major project that interacts with significant changes in the firm. The project implements new technology to optimize processes in the business environment.
The report details an overview of the intended use of a major project milestone. The project provides a leeway for sharing and validating the benefits of the project. The project indicates red, yellow, and green color scheme. The sections of the report include: project status concerning time and budget. An organization readiness to verify customer needs in all the stages. The frequency of the project uses either monthly or weekly basis subject to changes that depend on risks. It is important to update sponsors in different parts of management to ensure all stakeholders have the information to prevent the formations of assumptions and providing accountability.
A sponsor’s reliance on the status reports enables one to relay information to the senior executives to enable a project update in relation of the resources in the budget. Jalote (2002) find that the status report begins at the work level to the other effort tasks. The status will evaluate work done and the progress of an ongoing task. A status report must comment on the major risk factors so as to enlighten all the stakeholders other that them making own assumptions concerning the progress of an ongoing project. Sponsors tend to rely on the status report relaying information on the senior executives on the project update. A project manager will censor the report status in the perception of poor performance. The project manager in this case can misrepresent the status to senior executives.
References
Jalote, P. (2002). Software project management in practice. Boston: Addison-Wesley.
