Introductory material
The intention for introducing the code
Core belief statement
Stating the enterprise core beliefs including the core values and purpose plus the forecast futures
The significance of the core beliefs.
Background
Occurrence of a crisis that triggered the development of the code
Process of developing the code
The place that the code takes in the compliance program.
Training and education
Ethics compliance description for training and education
The staff that will be responsible for executing the program
The executives charged with the responsibility of overseeing the training program.
Employee coverage
Procedure of ensuring employees can understand the provision of code of ethics.
Provision of a training course geared towards implementing code of ethics among employees.
Personal copy given to employees for compliance.
Communication and implementing the code of ethics
Lay the necessary foundation for the expected communication that relates to the program.
Advice the employees and agents to always go for advice.
Employees encouraged on ways of reporting forms of misconduct
Give description to the process, plus the conditions under which the employees are permitted to call confidentially.
Set general guidelines supposed to be used for tracking and reporting the performance of the firm to the stakeholders.
Description given to the process of dispute resolution
Modification process established for the program to be effective.
Supportive policies and procedures
Policy for monitoring and auditing
Laying a foundation for which the process will be accessed in terms of its performance.
Procedures and policy for investigation
Matters related to specific procedures pertaining to investigation of the code of ethics.
Confidentiality agreements.
Supporting resources
Presents readily access to the most significant supporting articles and fast materials used for referencing.
Provision of index in case the code of ethics is extremely complex.
Present online resource links and case studies.
Evaluation Section
Stakeholders,
I, Close involvement of the stakeholders in shaping of the evaluation process.
II, Availing relevant documents to the stakeholders regarding the code of ethics.
III, Clear communication to stakeholders regarding the significance of the evaluation
Strategic ethical formulation,
Environmental scanning
Process of organization noting changes and its strategy for adaptation.
Continuous implementation
Implementation for each stage of the planning process
Implementation procedure and duration of each stage.
Value Assessment
In-depth analysis of the company’s values and culture
Analysis of company’s philosophy of operation
Strategic ethical implementation,
Appointment of officer responsible for ethics and compliance
Tasks of advisory board with regards to supervision and powers in decisions
Establishment of internal functions for ethical auditing with regards to financial activities related to the implementation.
Establishment sustainability reporting activities with reference of measure of environmental and economic impact.
Ethical monitoring mechanisms
Identification of all the indicators that would signify presence of change with regards to operations
Individuals responsible for indicators monitoring; their functions and importance in the progress of evaluation
Summary report for strategy
Phase reports for the lessons learnt
Ethical performance.
Achievements of the program with regards to the goals set
Compliance of the stakeholders to the functionality of the program
Consumers feedback regarding how the program helps meet their needs
Further opportunities arising from the program.
