Business
The System Employee Log-in ID and Password control decrease the risk of having unauthorized individuals who try to log into the order information system. The IT department of order system establishes and implements a password renewal policy in the order information system for each employee’s login ID. Each employee is prompted with the ticket system every 30 days to establish a new password in order to prevent unauthorized individuals from logging into the order information system.
The Order Checking Control is the way for the computer system to check the order document recorded by the order clerk with the order information placed by the customers. If the TF does not have this system, it will increase the risk of wrong order information and it will also bring loss of profit to the company. The system will check the information of the order after the customers place the order, including the order date and the required date, as well as the customer information. This system avoids mistakes due to the employees’ recording made before the order is being processed.
The Cancellation Checking Control assists the company in checking the information from the cancelled orders. When the company receives a canceled order, the system will check the information with the order document in the database. It will check the order ID, and other information, including information about the customer. If the company does not have such a system, it will be able to have the increased risk of canceling the wrong order, which should be done. At the same time, the order, which should be canceled might be proceeded to producing. That will generate a great loss for the company and make the company ask for the orders to be delayed.
The Order Details Checking Control is the way which computer system uses for checking the order details of shoes from the order document in the database before the process of producing. For each order, employees need to check and verify the details, which include the color, the type and the quantity, in case of those shoes are being made of different colors, different types and different quantities. If TF Company does not have this system in the company, it may have an increased risk of producing the wrong shoes. The wrong color and type will enforce the company to reproduce the shoes, which will lead to the increasing of the cost and time spent on producing. In addition, the wrong quantity will cause extra loss or more time on producing. Finally, the company will have a risk in reducing the confidence from the customer, even losing the customers.
The Suggestion Program Control assists the company in perceiving whether there are some problems in the control process or not, and it will improve controls to be more effective. This control helps the company to find out the problems among its employees and managers, who are the user of the system, rather than checks them from the system of auditors.
The Product Checking Control is the way for the computer system to match the shoes information, like types, colors and quantities with the order detail document in the database, after the producing process is being completed. When each order has been produced, the employees check that information before it is packed to be shipped. This control decreases the risk of shipping bad or wrong shoes to the customers, which avoids loss of money and confidence from the customers.
