In this paper, the departments of the Ministry of Foreign Affairs are discussed including Library and Archives.
Library
The library services are available for everyone who has an interest in the Foreign Office services and international trade.
The library holds huge database and material including reference books pertaining to the foreign and security policy, public and private international law and polices, diplomatic records, copies of agreements including foreign trade etc., development policy and government records of population, public affair, environment, and many other reference documents including magazines, encyclopedias, dictionaries, biographies, directories, bibliographies, etc.
Archives
The library also offers research assistance to individuals who carry out their research in the domains of foreign services and international trade. It could, therefore, be highlighted that one of the key roles of the library is to support the training program for new diplomats who seeks to improve their knowledge and skills in the foreign affairs. Also, senior diplomats can also attain more insight by referring to the material available at the library.
The role of library is pivotal as it supports other departments of the Ministry of Foreign Affairs. Usually, there is a central library that holds the major collections of material. In addition, there are smaller libraries maintained by the Ministry to allow access to officials in different locations.
Intelligence Data Collection
The role of this department is to bring every sensitive intelligence data that can help in gauging the success of the foreign ministry programs.
In addition, the department also locates the source that could be proven as helpful to gain intelligence data.
Translation
It is an evident fact that the ministry of foreign affairs involves a great deal of information that is gathered from different parts of the world. Every piece of information plays a major role in the assessment or creation of strategies for implication purpose.
The translation department would make sure that information is available in all languages along with the proper interpretation to the commentary.
Central Communication
The major role of the central communication department is to allocate the tasks and resources to every other department.
It also allows the departments to undertake coordination in an effective manner.
Security of Individual and Facilities
This department has to play a very vital role by provisioning security to all the individuals as well as resources that are involved in communicating the foreign policy in various other regions.
Also, this department is responsible for undertaking a check concerning the possible threats that are underway the process of communicating foreign policy.
Security Personnel
The department is administered to provide security of the information and resources that are aligned with the operatives of foreign policy or affairs.
It undertakes monitoring as well for all the prior or upcoming threats that are highlighted by the security of individual and facilities department.
Preventive Security
The department is responsible to undertake necessary roles to provide help after the conflict. The action of the department is supposedly proactive in nature.
The second most important task that is performed by the department is to bring the resources and situational operatives back in motion.
Project Management
The department has to look the flow of the tasks that each department is undertaking.
Herein, the department is also liable to estimate the working schema of all the departments.
Operating and Maintenance
There is always a need of a department that can undertake a reporting schema for all the respective operations. Therefore, this department is setup for the effective operations and maintenance.
The department is also known for its problem-solving responsibilities.
