Proposal: Installing sensor card readers on campus
Cover letter.
________________________________________
17 South Carolina, Bell Avenue, 279900
PhoneFax
Securex.com
The chairman,
Center for Advancement of Student Hope. (C.A.S.H)
Dear sir/ madam.
Securex card Sensors Corporation appreciate the opportunity to respond to request for proposal dated October 23rd 2014 advertised on New York Times. The cash project has been on the forefront in promoting the students entrepreneurial, education and technology adventures not only in this university but also across the country. The CASH project has nurtured a lot of student ideas that offers solutions not only to the university population, but also spreads wings to our communities. Securex is a young company that offers security solutions, and we share common goals and views with the cash project of giving back to the community through offering solutions to the challenges we face.
Our proposal involves the installation of sensor card readers in the university premises to enhance security around the campus and ease the university access by the community members. This technology limits accessibility to sensitive areas of the institution and will be installed on doors, elevators and turnstiles. The ease of entry into public campuses poses a security threat to the students and staff from people with ill intentions. This card will allow only people gains access to university premises. The new card sensors technology will be able to connect with a proximity leader at a distance of 15 inches to provide faster access to the staff and the disabled students. Since the physical contact is eliminated, the cards have a lifespan ten times that of the current systems and the reader needs less maintenance.
The university allows the community to access university resources such the university library and e-library services. The cards will be given to the legitimate registered members improve service delivery.
Thank you again for giving us this noble opportunity to present this proposal. We will use the resources available to see this project successful as we plan for its expansion to other institutions that require enhanced d security through technology.
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Chief Executive Officer.
Executive summary
Campuses are enhancing security within their premises, and this has been sparked by continuous threats to highly populated areas. There have been security breaches in schools due to uncontrolled accessibility to these areas. The campus is not fully installed with the card reading systems card reading systems are not fully installed within the campuses, and they are only fixed in areas that are well of security wise. The technology used in these systems is outdated and wastes more time for the staff due to the physical requirement of the contact between the card and the reader.
This project will implement the latest technology in the digital card sensing technology to improve the efficiency in access card control technology. The older card sensors already in place are outdated and wasted due to the physical contact mode of technology. A larger share of university premises has not been fixed with access card technology which possesses a security threat to the staff, students and the assets.
The new digital card sensing technology will replace this outdated and ineffective technology to improve the efficiency of the project. The new card sensors come along with new cards with a microprocessor and a special sensor that can be picked from a distance by the new sensors. This will provide faster access as one needs not to physically bring the two together. The technology will also allow the students with physical disability to access these services without any strain. This will improve the service delivery to the community engagement that allows the community to access the university resources such as a library.
This brainchild behind these technology systems are students of this institution, and the prototype was accredited by the Commission of Science and Technology. It has been rolled in the market and already installed in 10 institutions. The technology is cost effective due to less maintenance required for the card sensors. The system is multipurpose and can be configured to provide plastic money services, as well as lecture attendance monitoring. This will save the cost of having three cards in your pocket.
General system description for technical readers
Installation of Card reader sensor technology is a project aimed at beefing up security within the campus premises using special cards with mounted sensors and microchips. The system will be computerized and controlled by the code protected computer systems that will be under the control of university management. This will allow the system administrator to open all the doors or close them when it is necessary such as fire accidents.
This technology allows future expansion due to the special chip installed in these cards. The chips allow the cards to be used as a smart card for accessing the campus services such as catering services. The cheap can be loaded with money and therefore will act as credit card. Plastic money is gaining popularity in the world due to the flexibility and security of the systems.
The university plans to installs technology that will help track lecture attendance by students. This is aimed at encouraging the students to attend the classes and for participation. Our technology comes at the right time, and this card can be configured to serve all this purposes. The students and staff who have these cards will not be required to purchase another card to enhance the lecture attendance monitoring program.
The card sensors also come with the option of integrated biometric solution. If the card holder loses the card, the card sensor can read the biometric data of the person and permit or deny them entry. This requires the system to be fed with individual’s biometric data for recognition and entry to the premises. The sensors are fixed with a Guard Point software that integrates all the biometric data. The most conspicuous advantage of this system is a system administrator does not need a secondary software.
The system comes with a power backup system inform of an automatic generator to avoid unnecessary delays in case of power shortage. This will ensure the system works all the time.
Technicality of the project
Hardware installation
The master control room will be located at the central security complex of the university where the system administrator will. All entry points to the lecture hall, halls of residence, offices, libraries, workshops and other designated areas shall be connected to the system and fitted with card sensor. Students and staff shall be provided with special cards with sensors and microchip. Restricted areas will also be fitted with biometric readers to allow few permitted staff members.
Card access database administration
An administrator will be tasked with the responsibility to enter the card data into a database that will allow the access to secured areas. The system will be able to record data on the usage of the card. This means the system can identify which card was used to access that building or office, and this will further enhance security. Each card holder will have responsibility of taking care of the card and answerable to any misuse. In the case there is a need, the system administrators can retrieve this data from the system to show how each card was used for the last 168 hours.
Card reader locking and unlocking schedule
One can enhance security in his office by programming the locking and unlocking schedule with the help of the system administrator. This is achieved through developing an automated lock and unlocks card reader schedules. Due to the public safety and emergency manual, all doors can be controlled electronically only by the system administrator in case of emergencies.
Statement about how the proposed project contributes to one or more of our core themes.
The university policy to accommodate the community in accessing university resources such as a library, recreation parks and internet Wi-Fi hot points will be improved by the new access system. Duly registered community members will be given the new cards that will improve their access to the library facilities.
This year’s theme of the CASH program of knowledge making is in line with Securex goals of using technology to solve the challenges facing the society. Security concerns are apparent not only in the campus set ups but also in the community that we come from. The program’s goals are also to provide security solutions to estates where only legitimate card holders will be allowed in.
The traditional card system has not accommodated people with special needs especially those on the wheelchair. The new system does not require physical contact of the card and the sensors. The readers can detect the card sensors from a distance of 20 inches. This allows the physically disabled persons to access the services in the comfort of their wheelchairs.
Qualifications
Securex card Sensors Corporation is a partnered business with three partners. All the partners are integrated computer systems engineers who specialized in security systems. The idea was developed from the student’s project proposal for the partial fulfillment of their degree programs. The prototype project system was given the green light for the first phase of implementation by the national commission of science and technology after vigorous tests. We partnered with Jerkin securities for commercial production of this system and size reduction of card sensors. So far, we have sold more than 120 units of card readers and 470 cards. Some of our customers include EBay stores, Martmerg healthcare services, Vision School of Business Studies and Commercial bank. We have won three awards for the NCST young and promising entrepreneurs and the young innovators award of the Tech lab awards.
Budget allocation.
Card readers
Quantity: 32
Total cost: $ 3104
Cards
Quantity: 532
Total cost: $ 6046
Installation:
I. Wires: $ 470.
II. 3 Computers and computer accessories for the system administrator: $ 1,200.
III. Labour: $ 1,200.
IV. Automated power generator for power backups $445
V. Miscellaneous. $ 745
Total project cost= $ 13, 208
Project Timelines
The implementation of this project will start immediately after we are given the green light to implement the project by the CASH committee. Our goals have always aimed at achieving timely completion of the projects initiated and strictly follow the timelines as stipulated in the contracts. The project will be scheduled in line with the university calendar in order to avoid interference with its operations or security breaches. The successful request for proposal will be rewarded on November 9, and we project to initiate the program three days after.
Timelines
12th November 2014: visit the area meet the security department of the university and have a consensus plan on the implementation, regarding which areas to start with and restricted areas that need the biometric readers.
13th -27th November: installation of the card readers as well as the system administration system.
28th Nov- 10th December: Issuance of cards to the students and data backup to the system.
13th December: official opening of the new digital card sensing technology by the vice chancellor.
