A human resource management system (HRMS) or a human resource information system (HRIS) is a software solution that deals with a combination of several functions of human resource, which help automate and manage the administration of benefits, recruiting and training, payroll, and performance analysis of an organization’s employees. The main purposes of these systems are to planning, control and management of human resource costs, assisting in meaningful decision-making and improvement of productivity and effectiveness of both management and employees. (Ankrah E, 2012)
Human resource involves more than recruiting and dismissal of employees, whether in a small or large organization. It addresses complex issues both in the management and information fronts of human resource. The HRMS is most appropriate in small organizations where not much information is required of the employees while the HRIS is applicable in developed organizations.
Human resource management systems (HRMS) are those structures put in place in an organization that track the performance of employees, their time off and assessing their training needs. This system is helps project the needs for future hiring. (Martín F, 2012) With the use of methods like survey forms, this system applies in measuring employee satisfaction and plan for reviews. It further track the issues addressed in performance evaluations and provide measures for individual employee’s advancement in tackling these concerns, based on successive appraisals.
Human resource information systems (HRIS) include tracking a great deal of information for individual employee. It deals with keeping accurate and up-to-date records of current contact information, social security and tax information, the present benefits, scheduling requirements for each employee and departmental headcounts. This information should track healthcare cost and turnover rates, among others. (Obeidat B. 2012)
Example
JATCO Ltd is a world-leading manufacturer of automatic transmissions and continuously variable transmission for companies including BMW, Nissan, Mazda and Volkswagen. It cuts system development cost by up to 70% by ensuring everywhere and anytime access to data sales. It implemented oracle CRM on demand to build a knowledge management system to support a long lasting sales process, approximately seven to eight years for a single alteration.
In my opinion, while management systems determines the organizational needs, human resource management information system is a better system to adopt in an organization since it helps find the potential costs and benefits of meeting the identified needs. This is a very important tool in decision making and planning for the organizational development.
Work Cited:
Ankrah E, Sokro e. Human resource information system as a strategic tool in human resource management. Problems Of Management In The 21St Century. September 2012. Available from: Business Source Complete, Ipswich, MA. Accessed February 4, 2013.
Martín-Alcázar F, transforming Human Resource Management Systems to Cope with Diversity. Journal Of Business Ethics [serial online]. June 2012. Available from: Business Source Complete, Ipswich, MA. Accessed February 4, 2013.
Obeidat B. The Relationship between Human Resource Information System (HRIS) Functions and Human Resource Management (HRM) Functionalities. Journal Of Management Research [serial online]. October 2012 Available from: Business Source Complete, Ipswich, MA. Accessed February 4, 2013.
