Information procedure memo
All supervisory personnel of Human Resources needs to complete employee performance appraisals before April 15. We ask you to pay attention to the question and write your appraisals carefully, as this year, due to a lot of evolutionary changes in the world of work, employee performance appraisals are of vital importance.
Remember, that your appraisals should contain three or four main objectives. Write these objectives clearly, as they are designed to help employees understand their aims. Actually, objectives create a complex image of who is a successful employee, so your objectives need to be as clear as possible.
Remember to include three employee’s strengths as well as three areas for improvement. These ones need to be written carefully with proper vocabulary. For instance, instead of ‘being late’ (as the area of improvement) you better use ‘time-management’.
In order to assess employees, use a modified 5-points scale. 1 point is used in case of employee totally exceeding the requirements and 5 points in case of total failure. Even if the scale seems quite screwy, remember, you should stay objective and follow the requirements of writing employee performance appraisals.
If you still do not understand how to organize your appraisal better or what objectives are better to be mentioned, use an employee handbook. Besides, you can register to participate in appraisal writing workshop on February 20.
After accomplishing or employee performance objectives, you need to organize a meeting and discuss your objectives with the employees. That will help you add something important or remove something nonsense. Clear everything up and send to our office.
Please, remember that the deadline is April 15. It will not be extended.
Dear Mrs. Robinson,
I really must express my gratitude for the help you were giving me when I was a student. Besides, I cannot forget the fact that your recommendation was an integral advantage, which gave me the opportunity to get this job.
Through the student years, I have met a number of teachers and instructors. All of them were professionals with a list of perfect skills and talents. All of these people influenced my personality and contributed to my success. However, your help I consider to be the most important and useful.
Besides displaying the best of instructing, you were always ready to help me. I remember that you never rejected my requests and sacrificed your own interests for my sake. This willingness to help was the key feature which made me work on the edge of my abilities. Most of all, I did not want to disappoint you.
Moreover, your recommendation letter was a key point, which made my supervisors, believe that I am a good employee. As they say, this letter is very convincing and logical; it contains facts and seems objective. I hope that you really believe I can deal with everything.
Sincerely,
Persuasive internal request
Curbing profanity on the job
Dear Sirs/Mesdames,
You could have admitted that our company does not have any profanity policies. Therefore, due to the fact that cursing on a workplace is not illegal, the amount of foul language used in our company has increased. However, cursing is totally inappreciable and it should be curbed from the workplace once and forever.
As profanity has become an integral part of our employees recently, there has been a list of reasons why people curse. According to our workers, cursing can help express ‘inexpressible’ emotions and this way, it can reduce stress levels. Besides, cursing is a kind of indicators, which detect that this person is ‘one of the boys’. Finally, some people have been using foul language for most time of their lives and it is almost impossible to get rid of it.
However, these reasons in favor of profanity do not sound convictive, when opposing the reasons against. The first and the most important aspect of cursing is its psychological meaning. When cursing, people make everyone around them feel uncomfortable. Additionally, even meaningless cursing in someone’s address will make this person feel abused. It seems to be evident that behavior, which can be observed as an abusing, is a dangerous threat to our company’s inner and outer healthy relationships.
Secondly, profanity is traditionally seen as the feature of immature people with the limited vocabulary. Such an image does not seem to be an image of a successful employee of a successful company. Thirdly, profanity can constitute sexual harassment (both verbally and in print).
Profanity changes people and their surrounding making it full of abuse and misconduct. Remember, that when using foul language you damage the reputation of your company and create improper working conditions for other people, which is not permissible. Think of it twice and curb profanity from the working place.
M. Markson
Rain City Sales Manager
Bad News
Ashley Arnett
4023 Alexander DriveDenton, TX 76201
Dear Miss Arnett,
We regret to inform you that your recent request for a program to reimburse tuition and book expenses has been denied. After reviewing your request we determined that it is impossible to satisfy your request now.
The main point that makes your request impossible to satisfy now is the financial problems and the deficit in the budget. Nowadays the competitiveness on the market is very high and our company risks losing a huge part of its assets. In these terms, organizing a program, which assumes considerable money input, is an invalid option. Our company has more than 200 employees, and if even a fifth part of it required such a reimbursement, the bill of our company will grow even bigger.
Besides, the board of directors considers the program irrelevant. Except for the skills of our employees, the company gains nothing. In terms of high competition of nowadays financial world, it is unreliable to invest into something non-material, which can be used for the sake of our competitors. In fact, the recruitment nowadays is much easier than earlier, so the company does not see the program as a perspective one.
We appreciate your eagerness to study and gain more knowledge. However, the requested program is not possible to implement now.
Sincerely,
The director of Human Resources
Claim Letter
Ms. Monica Keil
President, Keil Consulting Services,
423 E. Williamette Avenue
Colorado Springs, CO 80903
Dear Ms. Keil
I, as the representative of Idaho Wood Products was very disappointed to hear about your complaint. We value your requests and promise to resolve the issue the best way we can.
I suppose you are informed that in case you do not want to keep our desk, we will return the purchase price and shipping charges. We appreciate your point of view, but we would like to find a way to resolve the problem without breaking off our agreements. The main point is that the problem with desk happened because of improper shipping conditions.
Idaho Wood Products guarantee the high quality wood and long-serving furniture. In these terms, we are eager to propose you another variant (the catalog with office furniture is added to the letter). We would advise paying special attention to the page 10-E. The finest hand-selected woods by master artisans are likely to satisfy your needs.
Additionally, if you are interested in continuing our agreements, you may enjoy our furniture-leasing plan, which can produce substantial savings. This time, I promise, I will pay special attention to these pieces of furniture and examine them before shipping myself.
Sincerely,
Rodney Harding,
Marketing manager, Idaho Wood Products
Sympathy letter
Maria Barville,
1385 B. Cranston Drive
Tampa, FL 33612
Dear Mary,
I was totally desperate to hear about your loss. Andy was the best of humanity; he was a talented worker and a fair friend. He was indispensable and I will never forget him and his good intentions.
I know it must be very difficult for you to make it through the whole thing. Be sure, I am always ready to help. You are in my thoughts and prayers. Anytime you need help or support, you can ask me and for the sake of you and Andy, I will do more, than even possible.
Andy was my close friend, and he will always remain my best memories. I remember the time, I met him the first time; it was my first day at Sunshine Florida and I was totally discouraged. Everything seemed so complicated and incomprehensive until your husband explained it to me. Since that time, he was not only my teacher; he was my friend and my brother. He taught me fishing, though I was always sure that this procedure is the most boring thing in the world.
I suppose you still remember that we planned to go hiking this spring. I am very sorry to understand we will never be able to realize this dream with him. However, if you will appreciate it, I can organize a collective hike in memory of Andy.
I understand how much you will miss Andy. I encourage you to draw on your strength and the strength of your family. For the sake of Andy’s light memories, be strong and do not let desperation destroy you. On behalf of all Andy’s friends, I promise to be near you to go through all this together.
Sincerely,
Mark Anderson
Andy’s coworker and close friend
Sunshine Florida Travel Agency
10001 N. McKinley Drive
Tampa, FL 33612
(378) 400-1234
Sunshine.fl.edu
