3402 Copeland Drive
Athens, Ohio 45701
Re: Purchase Order for Various Gym Equipment
Dear Mr. Waller:
First of all, thank you for placing your order for various gym equipment with our company, the XYZ Gym Equipment Company, Inc. I am actually ready to ship your order, except that I have one important concern regarding the Dual Action StairClimber. The StairClimber is really not intended for gym use. It is an equipment that is built for home use only; thus, it would not be sturdy enough for your business; nor be expected to last long. In this regard, I am recommending the LifeStep, our premier stair climber, which is designed for heavy use and is tailored more to cater to the needs of your customers. It has a more sophisticated electronics options that provide your customers with alternatives to select pleasing programs which aptly challenges the muscles progressively throughout their workout regime. Likewise, the equipment is designed to multiple workout gains through computer-controlled interval training. In addition, its electronic monitors have the capability to inform customers of step height, calories burned, elapsed time, upcoming levels, as well as adherence to fitness goals.
The only concern with the recommended LifeStep equipment is the cost per unit. Unlike the Dual Action StairClimber which only cost $1,545 per unit, the LifeStep costs $2,395 per unit. But I assure you that you would get your money’s worth on a longer term basis since it was built to be sturdier and to last longer than the StairClimber and caters more to your business needs.
As such, I would like to confirm if you would like to replace the ordered StairClimber with the LifeStep before I ship all your orders. Since you did not indicate any urgency in your order, I deem it most appropriate and cost efficient from both our perspectives to confirm first your decision regarding the LifeStep so we do not have to make replacements or returns, in the process. If you are within a budget, it would be beneficial for you to order two units of the LifeStep in the meantime, which would have a total cost of $4,790; therefore, only an incremental price of $165 would have to be added to the total cost. The new total cost, if the LifeStep is added would be $10,817.
Kindly relay your decision after receipt of this letter to enable me to immediately ship the confirmed orders. Should you have further inquiries or questions in this regard, you could contact me through this number: 777-1112 or through my email address: . I am looking forward to hearing from you soon. Thank you.
Sincerely,
<Your Name>
Manager
