Planning Stage
The audience for this message is the four departmental heads in the company. They include; Katherine Ketchum from product procurement, Tammy Taylor from the showroom sales/design, Derek Dery from installation and Robert, the webmaster of Baptista Tile. These are the major decision movers in the firm, and the most influential as well. The aim of the message is to bring to the notice of the leaders that the company has purchased the license to a new software called the Adobe Contribute, which will help the company update its site without much trouble. On being informed, the leaders are expected turn up for a scheduled meeting for a briefing which is then to be communicated to the departments. The message will be sent in form of an e-mail to all the recipients.
Writing Stage
Hi,
It has come to the notice of the administration that the company website has not been updated for the last two months, which has raised alarm and frustration in the firm. To curb this situation, the company has purchased the license for Adobe Attribute, a software that will allow the various heads to update the relevant portion of the site as necessary. The program will be installed on Friday over the lunch break.
On this note, the department heads and the administrator are hereby notified of a training session to be held on Friday, September 9, 2011 from 6 PM – 9PM, after which the heads will be required to update their portion of the site. It is therefore that all the heads attend the meeting, so as no one is left behind. The timing for the meeting has been done in such a manner as not to interrupt the normal activities of the company. There will be a catering spread for supper with pizza. Hope all of you will attend.
