Question 1
As described in question, it becomes clear that the meetings are held in and the process of any system as to pass through three important stages. One of them is the requirement stage; the second is the preliminary design stage and the critical stage. This is correct as the system, and the procedure is organized, although it is not wrong to say that any system is not devoid of any error. Any small error may affect the communication project. A very common one is that as even if one of the people is not there he is not able to get the exact view about the project so in that case the critical stage is not met (Pillow, 2007).
Question 2
There is an evident difference amid the two firstly the telephone conference call is comparatively shorter than the face-to-face one. Secondly, during a telephone conference a person can hide his/her flaws, whereas that cannot be achieved by “face to face meeting” (Mary Ellen Guffey, 2009). Another difference is that, a person might act and be more casually dressed up rather than face to face communication, and the body language may not be determined.
Question 3
Written communication is significant in some circumstances as it contains more detailed working and instructions, and it may act as a guide about “what is needed and how to go about things?” Whilst, on the other hand, at times oral communication is necessary for which the team members are able to discuss, evaluate and analyze the various systems or projects and give the feedbacks (Owen, 1999).
Question 4
While one in listening to others, there is a prospect of any hurdles to occur. One chief hurdle is the language constraint at times a person has a different language that would lead to miscommunication. Some of the people also have dialectical problems, which are a hurdle to understand. On the other hand, if someone is not listening or listening to what I am saying I tend to make the conversation more interesting by adding gestures and signs to get the person to listen to me.
References
Mary Ellen Guffey, R. A. (2009). Essentials of Business Communication. Cengage Learning.
Owen.H, D. D. (1999). Communication in Management. Gower Publishing, Ltd.
Pillow, M. (2007). Improving Hand-off Communication. Joint Commission Resources.
