Having been in operation for some time now, the company has come to realize that many things are not going as intended and that there has been much inefficiency when it comes to resource allocation and usage. This has been demonstrated by the many projects that went beyond the budget levels, projects that do not meet the deadlines, wastage of resources and inferior quality products after so much investment into the project. It is for these reasons and more that the company has decided to come up with changes that will ensure that the projects started are well managed and equal to the standard for which they are intended.
The company has come up with changes that will govern the practice and conduct of its staff and other stakeholders in their dealings with the company. To begin with, individuals will bear personal responsibility for not utilizing the company resources as stated in the company statement. This means that anybody who uses the company resources in a manner to suggest that he does not care about the welfare of the company will be required to pay to cover for the wastage resources to ensure that they cover the intended full purpose. Another change in operation is the need to meet deadlines. The company has decided that late submission after the deadline timeline will carry some penalty on the concerned individual. This is intended to help make the projects useful to the people for whom they are intended to benefit and bring income to the company in return.
Among the other changes that the company is contemplating to carry out is the constant audit of the projects to discover any deviations from the normal course that may have come up in the process. This is largely intended for the purpose of ensuring that any loopholes in the manner in which the projects are carried out is discovered early enough and appropriate measures taken to avoid a further repeat of the same in the future. When all these are done and many others planned changes that the management will come up with, it is expected that the company projects will be attractive and much more rewarding to both the company and the employees (Baker, 2000).
Project quality is an issue that any company should not compromise. This is for a couple of reasons, which include the amount of resources that the company has invested into the company. Projects for a company do not come cheap no matter how small or big the project is. The initial investment into the project and other costs that are required to bring the project into completion is an issue that the company needs to reconsider and invest even more to ensure that the project is of high quality and that all the required attention is given to the project. Another reason for insisting on project quality is the time that is used to complete any project (Vanhoucke, 2012). Company projects take a lot of time to come from the planning stages until its completion. This means that the company will have invested enough time resource as well as expertise power in the project until it cannot mess with it.
This has been the case in the company in question. It will be an important thing for the company staff to ensure that they practice due care and diligence when carrying out and project exercise that they have been mandated with. This will ensure that the company’s customers will remain loyal and the company will improve financially. A financially stable company is the pride of any employee, as they will enjoy high returns from the company in both monetary terms and non-monetary benefits.
Any change control issue in a company is as big as it sounds and it needs to be implemented in the best way possible to avoid implementing the wrong thing and later on attempt to introduce yet another change. This will call for the proper procedure in the handling of these changes and the company intends to follow some order in doing the same. Firstly, the company will learn on the areas that need to be controlled for the betterment of the company. This will necessitate the searching for alternative courses of action that will lead to the implementation of the change factor as needed by the management. Once the company has identified the best alternative, it will now be possible to implement it in the best way possible and take as little costs in the process but without compromising on the quality of the project chosen. Once the change control has been implemented, constant monitoring and follow up will be necessary to determine whether the change was worthwhile or not (Burke, 1999).
During all this process, communication between the management and the other stakeholders will be necessary to keep them informed on what is happening, and the progress so far. This is important especially because the shareholders always want to be sure that their investment in the company is not being wasted or misappropriated by the management (Bartlett, 2011). The company is intending to use the right communication channel to make sure that all the stakeholders get the necessary information at the right time. It is also in the company’s mission that it will provide the right information at the right time to avoid panicking of the stakeholders and spare them of unnecessary tension and stress.
When everything has been completed, it will now be the time to perform the project postmortem to discover how the project has been fairing over time and what needs to be changed to make it even better next time. This process calls for the whole trust of the whole group that participated in carrying out the project and maybe a neutral person to give a neutral ground for discussion without making one party feel more privileged than the other (Baker, 2000).
It is for this purpose that the company has decided to carry out a project postmortem as soon as the project has been completed. This will enable the company to understand how well the project can be carried out economically next time. It will also help the staff to understand what they can do better next time and learn from their past mistakes not to make a repeat of the same again (Vanhoucke, 2012). At the end of the day, the company management needs to realize how they could have contributed to make the projects smoother the next time they carry out other projects and how they can empower the employees to perform better in the coming projects.
In conclusion, it is important for the company to understand the need for the proper use of the company’s resources. It is in this light that the company should advice all the employees to put in place due care when dealing with the company to ensure that the best is obtained from the projects that the company is undertaking. This way, the company will have an easy time when dealing with all the stakeholders at any one given time.
References
Baker, S., & Baker, K. (2000). The complete idiot's guide to project management (2nd Ed.). Indianapolis, IN: Alpha Books.
Bartlett, R. C. (2011). Idea of enlightenment: a postmortem study.. S.l.: Univ Of Toronto Press.
Burke, R. (1999). Project management: planning and control techniques (3rd Ed.). Chichester, England: J. Wiley.
Vanhoucke, M. (2012). Project management with dynamic scheduling baseline scheduling, risk analysis and project control. Berlin: Springer.
