Introduction
Project management proves to be a fundamental process for any organization that wants to initiate, launch and complete a project (Guide, 2001). Provision healthcare technologies aim at using the principles, methods and tools of project management in undertaking the technological changes project designed to ensure that treatment of patients uses the most recent and advanced technology to ensure that more lives are saved every day. The paper aims at critically evaluating how provision healthcare manages the project on installing new technology by assessing factors such as the budget cost components, develop a work breakdown schedule (WBS) of the deliverables for review during my meeting with the manager next week.
Individual deliverables
Deliverables refer to the intended end results of a project. The deliverables entail goods and services that are either tangible or intangible but must be specific and measurable. For this project by provision healthcare technologies, the healthcare deliverables that are to be installed include latest X-ray machines, medical robots, optical scanners such as MelaFind, brain-computer interface systems, upgraded life support machines, among other lifesaving medical technologies.
The project management processes
The project on provision technologies healthcare will follow the following processes in order of completion importance and priority
Identification of the relationships among the processes
Initiating
Planning-budget, schedule
Executing
Controlling
Closing
Relationship among the project processes
The initial processes
In this phase, provision healthcare will identify the need to provide technologies that are lifesaving and makes the work of the physician easy and convenient. There will be no work breakdown structure for this phase.
The planning process
The phase outlines the project budget and schedule
Project budget cost components
A project budget entails two types of costs: direct costs and indirect costs. The provision healthcare project will utilize the following chart and budget schedule.
For the project to flow smoothly, a work breakdown structure(WBS) is necessary. The WBS will act as a roadmap to ensuring that all the activities of the project are coherent and organized accordingly (Furht & Agarwal, 2013). The WBS for the provision healthcare technologies will be as indicated below.
Activities in the work breakdown structure
The activities for the project on provision healthcare technologies entail initiation, planning, execution, and closing. All the four processes must be completed successfully for the project to be implemented and put to use (Berger, 2014). The main activities that must be completed in their chronological order are will entail
Initial meetings for project discussion and approval
Procurement process of materials and equipment
Setting up the assembly line and processes
Manufacturing of the deliverables
Testing the deliverables
Piloting the deliverables
Marketing the deliverables to the medical market
Closing the project
The activities in the planning stage, are organized and interact with each other as shown in the figure 1 below.
Figure 1picture indicating how the various activities in the planning phase interact and depend on each other (source .PM-BOK pg. 31)
The execution stage
The project will be launched and carried out at this phase. The process will encompass several steps.
Execution of the plan
Verification of the scope
Ensuring that the project satisfies the quality assurance standards.
Putting together a team that will be in charge of executing the project
Informing and updating stakeholders on the progress.
Soliciting for bids, quotations, and relevant proposals.
The relationship among the execution steps is indicated in the figure 2 below.
Figure 2 The relationship among the execution steps (Source. PM-BOK, pg. 33)
Controlling process phase
In this stage the project is assessed to determine the flow and adherence to the plan. The figure 3 below indicates the process and steps involved in controlling.
Figure 3Indicates the steps and processes involved in controlling stage of a project (Source. PM-BOK pg.34)
The cost components will comprise of the contract baseline that has eight elements.
The contract price refers to the total financial processes that the project will accrue in the end. In this case, it will entail all the financial processes that the provision healthcare technologies will require. The contract budget will involve performance measurement baseline (PBM) that involves all the funding set aside for all the known process, risks and activities within the WBS while the management reserve(MR) entails the funding set aside for developing issues and risks that are not part of the WBS program. The PMB encompasses distributed budgets that form all the authorized activities within the WBS and the undistributed budget that incorporate all the unauthorized activities that are part of the WBS (Burke, 2013). Distributed resources are further categorized into work packages that refer to all the project implementation activities and the planning packages that apply to the planning of the project.
Tracking of the items in the budget
The elements of the budget will be tracked using a project tracking template that will make it easier to monitor and note the progress of each task in the project.
Project milestone
A project milestone refers to a method that determines or assesses the progress of the project at different stages. The project must have a milestone for the team members, stakeholders, and interested parties to know at any given time where the project stands concerning the set goals (Taylor, 2008). For the medical technology project, the milestone will entail the scheduling of events concerning dates, and sequence of machine installation. If one system is delivered and installed in time, then that will be a milestone to indicate that the project is fairing as scheduled, failure to which the particular performance indicator will point out to delays and fallouts in the project. In this case, the milestone will be the order of the events in the project. The following will be used as the milestones for the medical equipment project.
1. Initiation
Are all the initiation processes and procedures conducted in time and concerning the stipulated order?
2. Planning
Are all the planning processes such as budgeting, creation of schedules and setting of the major performance indicators being handled amicably in a timely manner and order?
3. Execution
Is the implementation process following the set plans?
4. Closing
Was the project completed in time. Did the project budget snooze with the actual project cost?
Conclusion
Project management is a fundamental process to any organization with regard to launching and running of new projects. A manager and the corresponding members must always employ the tactics of project management since it provides a road map to a successful and premeditated project implementation.
References
Berger, K. (2014). A Primer on Project Management for Health Care. Retrieved from Executive and Continuing Professional Education: https://ecpe.sph.harvard.edu/newsstory.cfm?story=project-management-for-healthcar
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Furht, B., & In Agarwal, A. (2013). Handbook of medical and healthcare technologies. New York: Springer. Print
Guide, A. (2001). Project Management Body of Knowledge (PMBOK® GUIDE). In Project Management Institute.
Taylor, J. (2008). Project scheduling and cost control: Planning, monitoring and controlling the baseline. Ft. Lauderdale, Fla: J. Ross Pub.
List of figures
Figure 1. Guide, A. (2001). Project Management Body of Knowledge (PMBOK® GUIDE). In Project Management Institute.
Figure 2. Guide, A. (2001). Project Management Body of Knowledge (PMBOK® GUIDE). In Project Management Institute.
Figure 2. Guide, A. (2001). Project Management Body of Knowledge (PMBOK® GUIDE). In Project Management Institute.
