Using Word processing for the everyday tasks like making notes and printing out flyers could be a tricky task when we aren’t very much aware of which ropes to pull, but it really isn’t that hard of an application to use and navigate around. This does not, however, mean that users do not feel overwhelmed while using applications of word processing for they most definitely do.
When using word Processing, specifically Microsoft Word for the very first time, users may find difficulty in interpreting the meanings and the functions of the various icons displayed on the ribbon. This could make some relatively simple tasks a challenge in accomplishing, and many of the usability features of the program could become moot when the users are not fully able to grasp and apply the concept of these functions.
Another challenge which could arise is that work on which considerable time has been spent could get lost if the users are unable to save their work as they go, and if technical issues surface with the technology or the equipment under use, or if the power simply goes out. This could require the users to spend twice the required time on any task and setbacks like these could really hinder with the deadlines which are to be met and work which is to be completed.
Yet another worry when using the word processing applications could be that when using the computer without much experience or expertise with the same could make it a challenge for the users to get used to the idea of typing, and the process of figuring out commands and getting used to applying them prove to be pretty frustrating for the users. It is in the circumstances such as these that writing seems much easier compared to placing trust in our machines to meet out word processing demands and expectations.
When face to face with any of these three or other similar issued in the quest of using a word processing application, it is always advisable to take a break when technology is frustrating you a lot and when it feels like things are not going your way. This is because when we are letting these small troubles get to us, we are not thinking straight and we cannot be at our best in those circumstances.
Once we have all calmed down and figured out how to go about accomplishing our tasks, we could troubleshoot every little problem when using the Word Processing application. One way could be through Google because we all know that we are good at using Google with any and every query that we have. Google has a solution to every one of our problems, and those which arise in Microsoft Word are no exceptions.
We also have the option of using Microsoft Help at any point which we could do simply by pressing the F1 key on our keyboard. Once that help window opens, we could click through to get to the section that we want to inquire about, or we could simply type the problem that we have, and the closest match would appear before us, and just like that, we could get help when we are stuck using a word processing application.
The great news is that once we get past any of the problems which arise, we could truly tap into the countless benefits that the word processing applications could offer us. The first very useful application of Microsoft the word is that we could use it to customize our documents and add to them as much color as we would like. This is thanks to the clipart feature and the facility which allows us to add pictures from our computer as well. There are also a number of options with the style of font, the color availability and the size of font that we wish to use in our document.
Another upside of using Microsoft Word is that it is always available to us no matter where we are. Because not only can it be installed on our computers and laptops rather it can also be made available on our smartphones. That coupled with the advantage of being able to save our files to the cloud make sure that the only hindrance to us and our files is merely an internet connection. And for those who worry about the loss of their work, the newer versions of Microsoft Word have the smart intelligence and with this, they make sure that the files that we work on are AutoSaved, so that if we ever encounter a technical issue, the program could bring us to the point where we left off before the hindrance struck.
Microsoft Word is a very useful application, and that is precisely the reason why so many professionals and businessmen and women have made it a constant part of their lives. Even if the benefits of the program are overplayed, there is something worth exploring here because it is the same potential which is the reason for the popularity of the program which never seems to wane. Word has barely let us down lately; it is the time that we be open-minded too, of course only for our own benefit.
Works Cited
Arthur, Luke. What Are the Advantages of Microsoft Word? 31 March 2015. <https://www.techwalla.com/articles/what-are-the-advantages-of-microsoft-word>.
Cowley, Michael S. Wogalter and Jennifer A. "Usability Problems in Word Processing Applications." December 2011. Safety Human Factors. <http://www.safetyhumanfactors.org/wp-content/uploads/2011/12/310-WogalterCowley2009.pdf>.
