Report to Executive Director
Dear Sir, please accept my apology in respect of the topical incident that damaged the reputation of our university. At the same time please give me a chance to elucidate my role on the issue.
I was dealing with Mr. Alex from The Economic Magazine on behalf of the university, as I was assigned to do. I provided him all relevant information and also informed him again and again that I am not the final authority and before the final printing, he is required to take approval from the Executive Director. Ideally he should have taken your approval on ...